2019-06-20 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                           20 JUNE 2019


    5    PETITION: REQUEST FOR COUNCIL TO PERMIT ANZAC DAY MARCHES IN
         POMONA AND INSTALL A FLAGPOLE AND MEMORIAL STONE AT THE POMONA
         ROTUNDA WAR MEMORIAL
         Council Resolution
         Moved:            Cr Wellington
         Seconded:         Cr Jackson
         That the petition tabled by Cr Wellington requesting that Council permit ANZAC Day
         marches in Pomona and install a flagpole and memorial stone at the Pomona Rotunda
         War Memorial be received and referred to the Chief Executive Officer to determine
         appropriate action.
                                                                                     Carried.



5   NOTIFIED MOTIONS

    Motion
    Moved:           Cr Jackson
    Seconded:        Cr Wellington
    That in line with the Local Government Act principle “transparent and effective processes, and
    decision-making in the public interest”, Council agree to:
    1.   Make all informal councillor meetings on council matters open to the public, including
         councillor workshops, briefings and discussion forums, unless declared to be closed for
         reasons listed in Section 275 of the Local Government Regulation 2012.
    2.   Request the CEO to make the schedule of such informal councillor meetings publicly
         available, including any reasons for closure, and to ensure records are kept of
         recommendations and decisions made at such meetings and included as an addendum
         to the minutes of the succeeding Ordinary Meeting.
    3.   Institute a public question time at each Ordinary Meeting, during which members of the
         public may ask questions of Council as a whole, the mayor and councillors, and record
         the questions and answers in the Ordinary meeting minutes.
    4.   Provide lists of the members of council reference groups, focus groups, stakeholder
         forums, roundtables, advisory committees and the like on the Council website and have
         a policy requiring members to declare and record conflicts interest.
    5.   Rescind the 21 June 2018 Council resolution which exempted Committees from the
         keeping of minutes and request the CEO to ensure minutes of each Committee Meeting
         are taken under Section 272 of the Local Government Regulation 2012.
    6.   As in the 21 June 2018 resolution, note that the Planning and Environment Committee,
         Services and Organisation Committee and General Committee meetings will continue to
         note the movers and seconders of motions in accordance with section 270 of the Local
         Government Regulation 2012.
    7.   Record in the minutes and any live record notes the names of the Councillors present
         and how they each voted at Council and Committee meetings.
    8.   Live stream Planning & Environment Committee and Services & Organisation
         Committee meetings and make such recordings available for future public viewing.
    9.   Investigate bookmarking of agenda items in archived meeting videos for ease of access.



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