2017-07-11 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                     11 JULY 2017


7                        COMMUNITY ORGANISATIONS TENURE RENEWAL PROGRESS UPDATE
DOCUMENT INFORM AT ION




Author                              Property Officer, Hayley Jamieson
                                    Corporate Services Department

Index                               46.01 / PROPERTY MANAGEMENT/ Leases

Attachments                         1.    Status Update - Expired Community Tenure Agreements and
                                          Renewal Status
                                    2.    Expired Community Tenure List to 31 December 2018


EXECUTIVE SUMMARY
Not Applicable

RECOMMENDATION
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 11 July 2017 and
A.                       Note Attachment 1 Expired Community Tenure Agreements and Renewal Status;
B.                       Authorise the CEO to enter into tenure renewal negotiations with all community
                         organisations noted in Attachment 2 to the report in accordance with the Community
                         Purpose Land and Infrastructure Tenure Policy; and
C.                       Apply the exception to the requirement for tendering of the leases under Section 236 (1) (b)
                         (ii) of the Local Government Regulation 2012 as the leases are to community
                         organisations.


REPORT
Council administers 85 tenure arrangements across the Noosa Shire area for Council owned or
controlled land to various community organisations.

Since the July 2016 update report to Council, progress has been made on addressing the
backlog of tenure renewals. In the July 2016 update report, 25 tenure agreements were noted as
expired and this has now been reduced to 9 expired tenure agreements (see Attachment 1). A
number of tenure agreements are also currently in different stages of the renewal process. The
Property branch continue to work closely with the Community Development branch to renew
these agreements as efficiently as possible.

There are a further 4 community tenure agreements that will expire up to 31 December 2018
(see Attachment 2). These 4 tenure agreements will be renewed in accordance with the
Community Purpose Land and Infrastructure Tenure Policy which was endorsed by Council at
the Ordinary Meeting on 12 March 2015.

Under Section 236 (1) (b) (ii) of the Local Government Regulation 2012, Council is not required
to tender for the leasing of these properties as the purpose of the lease renewals are to
community organisations. The requirement of this exception is that a relevant Council resolution
is first obtained.




                                                                                                      Page 47 of 51