2016-08-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           9 AUGUST 2016


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                         CURRENT PRIORITIES                          THE NEXT QUARTER
Financial Services
Review banking service arrangements          Tenders invited via Local Buy and 5       Tender evaluation underway using          Tender decision to be made by
                                               responses received                          the Local Buy online assessment             Council once evaluation finalised
                                                                                           and evaluation tool

Rolling revaluation process for              Annual revaluations completed in          Capitalisation of completed 2015/16       Indexation of asset classes not
community infrastructure assets                March to be loaded effective 30 June        capital works and contributed assets        subject to full revaluation (roads,
                                               2016                                                                                    bridges, buildings)

Review building and road asset               Review completed with details             Audit review of asset                     Inclusion of results in annual
componentisation and useful lives              loaded into the financial asset             componentisation                            financial statements
                                               system

Business as Usual activities                 Review of financial policies              Report to August round of Council         Carryover budgets to be finalised
                                             Adoption of annual budget                   meetings for adoption of Related          Draft Financial Statements to be
                                             End of year rollover for financial          Party Disclosure Policy and                 presented to the Audit & Risk
                                               systems                                     information sessions for Key                Committee for review
                                             Implementation of Technology One            Management Personnel                      Preparation of Branch Plan and
                                               Business Intelligence financial and       Review 2015/16 results to determine         review of Risk Register
                                               purchasing dashboards for                   carryover into 2016/17 budget             Annual performance reviews for staff
                                               managers and directors / CEO              Draft financial statements to be
                                                                                           available for review at August Audit
                                                                                           & Risk Committee



ICT
TechnologyOne Cloud new solution for         Test cloud solution provided by           Progress the migration checklist          Testing of solution by key users
systems. - migrate to new cloud version        TechnologyOne                               supplied by TechnologyOne                 Ongoing communication to staff on
                                             Testing by ICT commenced                  Understand impacts on staff to              progress
                                             Communications plan created                 ensure effective communication and        Possible migration to new cloud
                                             Key module administrators briefed           change management                           solution in September if testing
                                                                                         Implement communication plan                successful



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