2016-08-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                             9 AUGUST 2016


BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                            THE NEXT QUARTER
Business as Usual activities                 Improved Office 365 email security          Back-scanning of old development            Direct security improvements around
                                               protection                                    assessment reports by Records staff           protection of key information assets
                                             Draft ICT Security Policy presented         Review of incoming mail handling              (customer databases)
                                               to the ICT Steering Group to provide          procedures to reduce risks of
                                               a framework for better security of            powder attacks or dangerous items
                                               information assets                            in the post.
                                             Draft ICT Communications Plan               Resolute (utilising Content Security)
                                               presented to the ICT Steering group           engaged to complete a security
                                               to improve communications on                  review and gap analysis report to
                                               business as usual ICT activities and          assist in the development of
                                               projects                                      Council’s ICT security
                                             Council chambers presentation
                                               system upgraded with new wireless
                                               presentation capabilities and two
                                               new projectors
Procurement & Fleet
Fleet Replacement and Maintenance            Review and update of the 10-year            Ongoing replacement of fleet assets         Continued plant and vehicle
Program                                        fleet and plant capital replacement           as identified in the capital                  utilisation analysis to drive best
                                               program                                       replacement program                           value decision making for the
                                             Review leased vehicle replacement           Ongoing maintenance for fleet and             replacement program
                                               strategy                                      small plant
                                             Automation of fleet and small plant
                                               maintenance program using
                                               Technology One fleet system
Local Buy Alliance                           Numerous contract arrangements              Several tenders under development           Determine the next contract
                                               either out to tender, under evaluation        in conjunction with Local Buy prior to        arrangements that are suitable for
                                               or completed                                  market launch                                 Local Buy alliance
                                             Waste tender out to the market
Undertake pilot project with Technology      Further testing of CI Anywhere              Continued script testing to be              Timeline to be developed to rectify
One to implement the new Procure to Pay        purchasing system to be undertaken.           undertaken in the Technology One              any issues identified so that re-
module and roll out in CI Anywhere             Scripts to be developed to validate           module. Issues identified to be               testing can be undertaken prior to
                                               testing regime                                communicated for follow up by the             conversion to Technology One
                                                                                             end of July                                   Cloud 5
Vendor Panel Marketplace                     Vendor Panel Marketplace e-                 Monitor registration feedback from          Continued engagement with internal
                                               procurement tool launched to the              suppliers prior to release to internal        stakeholders prior to Vendor Panel
                                               market mid July 2016                          stakeholders for operational use              Marketplace usage


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