2020-05-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                       12 MAY 2020


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES               RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                            THE NEXT QUARTER
Directors Office

COVID-19 Response                  Provided necessary support via               Providing direction regarding               Implementation and review of
                                     Executive Team to respond to                   COVID-19 impacts to Council’s                 COVID-19 financial recovery
                                     pandemic risks on Council and the              budget and long term financial                strategy.
                                     community.                                     sustainability including development
                                                                                    of 4 year financial recovery strategy.
Special Projects                   Website property monitoring of short         Ensuring Council’s property system          Ensuring Council’s property system
                                     term accommodation sites now rolled            is maintained to reflect new                  is maintained to reflect new
                                     out across all key suburbs /                   properties identified as being offered        properties identified as being offered
                                     precincts.                                     for short term accommodation.                 for short term accommodation.
                                                                                  Oversight of updated condition              Reporting to Council on progress
                                                                                    assessment & valuation processes              with the Tafe purchase negotiation.
                                                                                    of former Tafe site.
Financial Services
Budget                             2020/21 budget development                   Review of COVID-19 impacts to               Finalisation and adoption of 2020/21
                                     timetable milestones achieved.                 Council’s budget and long term                budget.
                                   Ongoing monthly budget reporting               financial sustainability.
                                     and support.                                 Finalisation of draft 2020/21 budget
                                                                                    and supporting financial policies for
                                                                                    Councillor workshops.
                                                                                  Ongoing monthly budget reporting &
                                                                                    support.
Assets                             Review the draft 2019/20                     Finalise the valuation of buildings         Continued asset capitalisation to
                                     comprehensive valuation of buildings           and stormwater assets for 30 June             address backlog in Work in Progress
                                     and stormwater assets prepared by              financial statements.                         (WIP).
                                     independent consultants.                                                                   Streamlined asset data capture
                                                                                                                                  procedures.
Statutory Reporting and Audit    Queensland Audit Office (QAO)                  Preparation for interim QAO external        Preparation for 2019/20 year end
Compliance                         planning completed for the 2019/20               financial audit in May 2020.                  statutory reporting and final external
                                   financial year audit.                          Review issues identified during               financial audit.
                                 Provision of assistance to governance            external audit to improve Council’s         Reporting and attendance at audit
                                   branch in reviewing draft internal audit         internal controls.                            and risk committee meetings.
                                   reports relating to financial delegations      Reporting and attendance at audit
                                   & contractor WHS management.                     and risk committee meetings.

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