2020-05-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                             12 MAY 2020


BRANCH ACTIVITIES                      RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                            THE NEXT QUARTER
Treasury, Investments and Banking         Investment portfolio managed to             Investigating transition to                 Review of purchase card policy to
                                            ensure optimal return for Council in          Technology One CIA bank                       ensure optimal use of purchasing
                                            alignment with Investment Policy              reconciliation module.                        cards and effective management of
                                            requirements.                               Review loan borrowing requirements            fraud risk.
                                                                                          as part of the 2020/21 budget               Review of bank guarantee
                                                                                                                                        processes to ensure best practice
                                                                                                                                        approach.
Business As Usual Activities              Monthly financial performance               Implementation of Technology One            Implementation of Technology One
                                            reporting.                                    online solution for processing of non-        automated scanning and transacting
                                          Reduced payment terms for local and           creditor payments and                         of creditor invoices.
                                            regional suppliers to 7-days to assist        reimbursements.                             Quarterly performance plan reviews
                                            with small business cash flow during                                                        for all staff.
                                            COVID-19 pandemic.                                                                        Branch service review underway to
                                          Transition to remote working for staff                                                      identify opportunities for
                                            with excellent assistance from ICT.                                                         improvements and efficiencies in
                                          Business process review of all                                                              financial services operations.
                                            manual / paper-based finance
                                            processes to enable remote staff
                                            working during COVID-19 pandemic.
ICT

Technology One (T1) CI Anywhere (CIA      Introduction of online lodgment of          Configuration and testing of new CIA        Introduction of new online customer
- web browser based) functionality          building plumbing and applications.           online customer request system.               requests system.
implementation                            Went live with T1 contracts module          Testing and configuration of online         Investigation of T1 procure to pay
                                            for procurement audit compliance              lodgment of development and                   stage 2 including e-invoicing,
                                            and risk management.                          cemeteries applications.                      intelligent transaction processing
                                          Early adopter involvement in new T1         Configuration and testing of new T1           and supplier portals).
                                            digital experience meetings and               meetings application (DXP).                 Implementation of latest T1 upgrade.
                                            reporting applications (DXP).
                                                                                        Testing for latest T1 upgrade
                                          Introduction of new online cemeteries
                                                                                          implementation.
                                            application.
                                                                                        Investigation and planning for online
                                                                                          forms development and rollout.
GIS Mapping                               Provided analysis and mapping for           Risk assessment mapping for                 Continuous improvement of mapping
                                            planning scheme.                              coastal hazards.                              data.
                                          Implementation of the latest T1             Noosa Plan biodiversity updates.            Emergent GIS mapping projects.
                                            Intramaps module with new features          Mapping short term accommodation
                                            for staff and the public.                     data.

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