2020-05-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           12 MAY 2020


BRANCH ACTIVITIES                   RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                         THE NEXT QUARTER
                                       Latest aerial photos published.              Processing as-constructed plans for
                                       New online cemeteries mapping for              Council capital works to allow
                                         the public with data improvements.             effective asset management.
ICT Security                           No security breaches observed                Ensuring the security of systems         Continuous improvement of ICT
                                         during the period.                             while staff work remotely due to           security to meet emerging threats.
                                       Monthly online cyber-security training         COVID-19 social distancing               Implementation of new security
                                         delivered.                                     restrictions.                              controls to address risks in the ICT
                                       Improved security of sensitive               Improving the security of documents        Branch Risk Register.
                                         personal information in the                    stored on the Council network.
                                         community care systems.
                                       Improved ICT Business Continuity
                                         Plan with prepared communications.
ICT Strategy and roadmap               Review of the internal ICT roadmap           Adapting the internal ICT roadmap        Ongoing review of internal ICT
                                         to improve proiject sequencing and             to align to T1 release dates and           strategy.
                                         dependencies.                                  capabilities.
                                                                                      Continuing strong partnership with
                                                                                        T1 to progress projects.
Business as Usual activities           Transition to remote working for staff.      Supporting staff working remotely        Quarterly performance plan reviews
                                       Setup of systems that allow remote             COVID-19 social distancing                 for all staff.
                                         working.                                       restrictions.                            Ongoing replacement of ICT
                                       Modernised the phone system at the                                                        devices.
                                         Aquatic Centre.
                                       Introduction of new Council website
                                         platform.
                                       Eight multifunction printers replaced
                                         adding “swipe to release”
                                         functionality to reduce print wastage.
Procurement & Fleet

Fleet Replacement and Maintenance      2019/20 fleet and plant capital              Finalise delivery timeframes for         Ongoing maintenance for fleet and
Program                                  replacement program underway and               revised 2019/20 replacement                small plant.
                                         on target.                                     program.                                 Monitor orders and body builds for
                                       All procurement processes for                Continue to coordinate the fleet           delivers within the financial year.
                                         revised 2019/20 replacement                    team whilst working remotely/from
                                         program now finalised.                         home.


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