2020-05-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                              12 MAY 2020


BRANCH ACTIVITIES                       RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                           THE NEXT QUARTER
Contract Management/Procurement            Distributed contract management             Continue to assist branches with           Prepare for potential Tender
Support                                      COVID-19 options ‘flyer’ across               contract management/variation                processes in preparation for post
                                             Council.                                      issues through COVID-19.                     COVID-19 recovery.
                                                                                         Continue to consider appropriate           Brief new Council in regards to
                                                                                           procurement approaches during                Procurement/Probity policy and
                                                                                           COVID-19 including extension of              procedures.
                                                                                           existing contracts where appropriate.
Undertake early adoption project with      Contracts Module now ‘live’                 Continue to enter >$200K contracts         Further development of the T1
Technology One (T1) to implement the                                                       into the new module and monitor.             Contracts module.
new CI Anywhere Contracts Module.

Business as Usual activities               Departmental Purchasing Officers            Provide ongoing support across             Assist in finalising Hinterland
                                             network monthly meetings continue.            Council during COVID-19.                     Playground procurement process.
                                           Monthly Fleet Advisory team                 Continue to investigate/develop            Recruitment process for new
                                             meetings undertaken to discuss and            ‘Professional Services’ Panel                Procurement and Contracts Advisor
                                             manage all fleet matters.                     initiative.                                  and Fleet Coordinator.
                                           Transition to remote working for staff      Develop Probity briefing for new           Quarterly performance plan reviews
                                             with excellent assistance from ICT.           Council.                                     for all staff.
Property

Holiday Parks                              North Shore Campground - site               Reducing operating expenses given          North Shore Campground –
                                             reopened 20 January 2020.                     reduced patronage and park                   development of tender documents
                                           Boreen Point and Noosa North                  closures.                                    for new management services
                                             Shore Campgrounds – both sites              Continue to work with park                   agreement.
                                             closed 26 March 2020 due to                   managers to manage COVID-19
                                             COVID-19 pandemic.                            pandemic impacts.
                                           Noosa River Holiday Park – site             North Shore Campground – seek
                                             remains open to essential travellers          extension to current management
                                             only.                                         services agreement up until new
                                           Successfully managed closures,                tender for management services
                                             messaging and booking                         agreement is finalised.
                                             cancellations with park managers.
Development and finalisation of            No agreements required to be                Continue with annual community             Progress capital works projects and
community tenure documents with              renewed in the quarter.                       tenure renewals due.                         operational maintenance on
community groups                                                                                                                        community properties for 2019/20.
                                                                                                                                      Commence annual community
                                                                                                                                        tenure renewal update report to
                                                                                                                                        Council.

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