2018-02-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                          6 FEBRUARY 2018


BRANCH ACTIVITIES                        RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                             THE NEXT QUARTER
Procurement & Fleet

Fleet Replacement and Maintenance           Fleet 17/18 capital purchases under          2017/18 replacement program to               T1 Fleet Manager module to be
Program                                       development or evaluation.                     continue as identified in the fleet 10-        updated with additional asset
                                            Two new rollers used for road work             year capital replacement program               information to provide the easy
                                              under evaluation.                            Ongoing maintenance for fleet and              export of data into spreadsheets for
                                            New wood chipper machine has                   small plant.                                   analysis and reporting.
                                              been purchased and awaiting                  2018/19 fleet capital expenditure
                                              delivery.                                      and operational budget under
                                            Replacement Parks tipper truck                 development.
                                              under construction.                          Working with WHS to deliver driver
                                                                                             training.
Local Buy Alliance                          ArcBlue quarterly spend data                 Ongoing tenders and quotations               Consultation to be undertaken with
                                              analysis received. Results of the              either out to tender/quotation, under          Local Buy regarding future panel
                                              audits undertaken by ArcBlue under             preparation or under evaluation.               arrangements.
                                              evaluation and further discussions to        Consultation with key stakeholders
                                              be arranged to determine the future            to monitor key projects and allocate
                                              strategic approach.                            sufficient       timeframes        for
                                            Small sites electricity transfer to new        procurement       planning   to    be
                                              Local Buy contract complete.                   undertaken.

Undertake     pilot    project    with      New TechnologyOne Procure to Pay             Ongoing testing of the Procure to            Working group to progress and
TechnologyOne to implement the new            module is now in the Test                      Pay module as part of early adopter            confirm the Go live date of new
CI Anywhere Procure to Pay module             environment.                                   program with Technology One.                   Procure to Pay module.
                                            Intensive testing and involvement of         Contract module to be considered
                                              a small working group to be                    and working group to be established
                                              established.                                   to undertake testing.

Vendor Panel Marketplace                    Vendor Panel e-quotation tool is still       Work underway so that quotations in          Continued engagement with internal
                                              in take up phase by staff.                     Vendor Panel can be referenced in              stakeholders & key staff to ensure
                                            Continued      support     by    the           the new T1 Procure to Pay module.              the Vendor Panel quotation tools are
                                              Procurement Team as required.                                                                 used for all quotations and are part
                                                                                                                                            of the Procurement process.




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