2017-04-11 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA   11 APRIL 2017




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PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                                         11 APRIL 2017

     Design - Understand stakeholders & identify roles and influence of groups and individuals
     Key Internal Stakeholders
          o Council
          o Leadership Team
          o Planning & Infrastructure Department
          o Community Services Department
          o Corporate Services Department
          o Executive Office
          o Project Control Group (PCG)

     Key External Stakeholders
          o LGAQ & NCCARF
          o State Government (Dept. of EHP)
          o Environment and NRM groups
          o Tourism bodies
          o Chambers of Commerce
          o Residents and rate payers

    Other relevant stakeholders
          o Broader coastal-area community (businesses and private property owners)
          o Hinterland communities
          o Agricultural enterprises
          o Media
          o Utility and infrastructure asset owners
          o Education providers
          © Project Working Group (a mix of key internal and external stakeholder/stakeholder group representatives)

     Plan - lAP2 level — inform= tell them, consult =ask them, involve= bring them into the discussion, collaborate = work with
         them, or empower = they tell us what they want and we do it
     The IAP2 level will vary depending on the stage of the project. The most commonly applied levels will be inform, consult
    and involve, with some collaboration possible in the later stages of the project.

     Plan - Components and sequence
    Techniques for Seeking Feedback — General public will be via surveys and feedback forms. More targeted feedback is likely
    to be sought with select stakeholders, either via 1-on-1 interviews or through group discussion (e.g. roundtable) format.
    Techniques for Engagement - Your Say Noosa (YSN) and Social media (Instagram & Facebook)
    Techniques for involving groups of people — meeting with stakeholders, workshop sessions, site visit/field trip
    Other - The project is investigating the potential use of augmented reality (AR) and other innovative digital visualisation
    tools to enhance stakeholders’ ability to better understand what the hazard mapping, risk analysis and potential adaptation
    options mean for them personally and across their local community.

     Project list of tools:
     Internal:
        e   Home page intranet
        e   Emails directly to Customer Service, Planning & Environment, Plumbing & Building, Community Development,
            Economic Development and Executive Office/Councillors
        e   Briefings for Councillors and departmental branches/teams as needed or specifically requested
        e   Project Working Group (internal and external stakeholders)
        e   Project Control Group

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