2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                            10 NOVEMBER 2020

                 h) | Contain the signature of the Principal Petitioner and written confirmation of how many
                       persons have agreed to be party to the petition; and
                 1)    Contain a list that includes the name and suburb location of all parties to the petition.

           15.   Notified Motions
           15.1 A Councillor may bring forward to a meeting a motion on any matter within the jurisdiction or
                 official cognisance of the Council by giving notice in writing, in the approved form, to the Chief
                 Executive Officer at least seven days before the meeting.
           15.2 The Chairperson shall rule out of order a motion which does not comply with section 15.1 of
                 these Standing Orders.
           15.3 Notified motions shall be dated and recorded by the Chief Executive Officer as received.
           15.4 Where a Councillor who has given notice of a motion is absent or declines to move the motion,
                 the motion may be —
                 a)    moved by another Councillor; or
                 b)   deferred to the next meeting.
           15.5 Where the notified motion is not moved or deferred, it shall not again be reintroduced without
                 a subsequent notice of motion duly given as provided in section 15.1.
           15.6 At the meeting, a notified motion requires a seconder in order that it be dealt with.

           16.   Presentations
           16.1 The Chairperson may allow the Council to receive or provide acknowledgements, certificates,
                 awards and appreciation from the community or other entities. The Chairperson may allow the
                 Council to receive presentations from Council staff or other persons or entities.

           17.   Deputations
           17.1 A deputation wishing to attend and address an Ordinary meeting of Council shall apply in
                 writing to the CEO not less than seven (7) business days before the meeting.
           17.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall
                 determine whether the deputation may be heard. The CEO shall inform the deputation of the
                 determination in writing. Where it has been determined the deputation will be heard, a
                 convenient time shall be arranged for that purpose, and an appropriate time period allowed.
           17.3 Where it has been determined that a deputation be heard, the deputation and topic of the
                 presentation must be included in the public agenda for the meeting.
           17.4 For deputations comprising three or more persons, only three persons shall be at liberty to
                 address Council unless the Councillors at the meeting determine otherwise by resolution. A
                 deputation shall be given adequate opportunity to explain the purpose of the deputation,
                 generally no longer than 15 minutes unless decided otherwise by the meeting.
           17.5 The Chairperson may terminate an address by a person in a deputation at any time where:
                 a)   the Chairperson is satisfied that the purpose of the deputation has been sufficiently
                      explained to the Councillors at the meeting;
                 b) — the time period allowed for a deputation has expired,
                 c)   the person uses insulting or offensive language or is derogatory towards Councillors or
                      staff members;
                 d)   ©amember of the deputation other than the appointed speakers interjects or attempts to
                      address the Council;
                 e)   the person uses words or actions that discriminate or vilify based on a person’s race,
                       religion, sexuality or gender identity.
           Standing Orders for Council Meetings                                                      Page 8

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