Project Hazard Risk Management Ozcare Noosa RACF 23-04-2024 STP24-0253 Application for Operational Works Fire Trail - 80 Cooyar Street Noosa Heads - Copy · OPW24/0118

A notice board will be established in a prominent position on site, usually in or adjacent to the lunchroom, accessible to all
personnel and will be used to display Safety Committee Meeting Minutes, Safety Alerts, and other relevant Health and Safety
information.

3.8.2 Reporting
Woollam Constructions has developed documents and procedures for the timely reporting of information to ensure the
WHSMS is monitored and performance improved.
    •   Reporting documents and procedures have been established to cover the following;
    •   Regular meetings between the Regional HSE Team to discuss the effectiveness of the WHSMM and make any
        required changes. Minutes will be taken and saved on the server.
    •   Reporting of incidents and systems failures are reported on the Incident Investigation Report also available in
        Procore.
    •   Non-compliant workers will be reported on the Hazard Report Form also available in Procore;
    •   Hazards, which are unable to be controlled immediately, will be reported on Risk Assessment;
    •   Preventative and Corrective Actions will be reported on the Incident Investigation Report or in Procore.
    •   If there is an incident which requires reporting to an external authority, this will be done according to Incident
        Reporting and Investigation Procedure and in accordance with Incident Notification Flowchart.

3.8.3 Document Control
The WHS Management Manual is reviewed by the Managing Director. The Process Improvement Lead maintains the
document control of the document and publishes the current version on the intranet.
WHS Management Plan and their revisions are reviewed by Project Managers and Regional HSE Coordinators, and then
approved (signed) by the Relevant Project Manager. The Project Manager maintains an electronic copy of each WHSMP in
the relevant project folder and issues the signed master copy to the relevant Site Manager. Hand amendments may be made
to the master copy and are initialled by the Site Manager or HSE Team. The HSE Team then amends the electronic copies,
including updating the amendments page, to reflect the changes. The Project Manager, or their delegate, notifies the
relevant stakeholders of the changes.
WHSMS Forms and Documents are identified by the allocation of a Document Number located in the Footer of each page.
The Document Number, Document Name, Creation Date, Version Number, Review Date and Amendment Date of each
document are maintained by the Digital Process Lead on an electronic register.
WHSMS forms and documents are reviewed and controlled in accordance with Document Control Procedure.
The revision status of documents is indicated by the issue date or revision number in the footer.
Copies of regulations, etc. are controlled as described in Section 2.2 Legal Requirements.

3.8.4 Records Control
Hard copy safety–related records on job sites will be collected by the Site Manager and stored in lever arch files and on the
project file on the internal drive system. so that they remain legible for the course of the project.
The Site Manager will email records to the HSEQT Manager, Regional HSE Coordinator or the Project Manager as per the
Incident Notification Flowchart, or when requested. The Project Manager will store records so that they are traceable to the
project.
Upon completion of a project, the project records, electronic and hard copy will be stored in line with Records Management
Procedure.




                                                        OHS Management Manual / 14/02/2024 / Page 23 Approved by - HSEQT Manager