Project Hazard Risk Management Ozcare Noosa RACF 23-04-2024 STP24-0253 Application for Operational Works Fire Trail - 80 Cooyar Street Noosa Heads - Copy · OPW24/0118

    •   Auditor Selection and Competencies; The Site Manager or his delegate will be a Site-Specific Inducted person
        and will have completed a minimum of a Course in General Safety Induction Construction Industry.
    •   Reporting of Results; the results will be recorded on Procore, with any Non-Conformances reported to the Site
        Manager for rectification.

4.5 EXTERNAL AUDITS OF THE WHSMS
Audits of the WHSMS will conducted to ensure all applicable State Legislative Requirements, Responsibilities and Obligations
are being met, and to review the effectiveness of the WHS Management System.
The HSEQT Manager will arrange for an external Auditor to complete audits of the WHSMS every twelve months. These
audits will form part of Woollam Constructions’ ISO 45001:2018 and Federal Safety Commission Accreditation, and ongoing
review of the system. The HSEQT Manager will maintain a list of corrective actions to rectify any deficiencies identified
during the audits and will report the findings during the HSE Leadership Group meeting.
Audits of the WHSMS shall cover;
    •   Scope; Audits of the WHSMS shall include a desktop audit for compliance and shall include site audits in selected
        regions to verify compliance on site. The external auditor will choose the location of these site audits and notify
        Woollam Constructions prior to the audits being undertaken.
    •   Frequency; The HSEQT Manager will schedule audits of the Woollam Constructions WHS Management System
        every twelve months.
    •   Methodologies; System Audits will be performed by an accredited external auditor. Audits will be conducted and
        recorded on the auditor’s document. Unacceptable findings resulting from an audit will be recorded on the checklist.
        Corrective Actions to rectify any deficiencies identified shall be recorded on spreadsheet on the Woollam Constructions’
        server. The Lead Auditor shall set designated timeframes for Action Items to be completed and shall arrange for a
        review of the Site on the assigned date to ensure Action Items have been completed.
    •   Responsibilities; The Accredited External Auditor shall have the responsibility of Lead Auditor.
    •   Auditor Selection and Competencies; Audits of the WHSMS shall be conducted by an Accredited External
        Auditor who will hold current Health and Safety Qualifications and an accredited Auditor Training Qualification
    •   Reporting of Results; the auditor will present a report to the relevant HSE Team member highlighting any
        unsatisfactory findings. The relevant HSE team member will issue a list of Corrective Actions to rectify any deficiencies
        identified, to the Site Manager of the respective Project. The HSEQT Manager will add any Action Items to Procore.
        Management will review the results of internal and external audits and address unsatisfactory findings as described in
        Section 5.3 Management Review.

4.6 INTERNAL REVIEWS OF THE WHSMM
The HSEQT Manager and Regional HSE Coordinators will meet at least every month to discuss the effectiveness of the
WHSMM and any changes that might be required. During this meeting all areas of the WHSMM and any issues from site
including any findings from Inspectors or External auditors will be discussed.
All Regional HSE Coordinators will be required to attend. The minutes of these meetings, including allocating responsibilities,
will be recorded and saved on the Woollam Construction’s server. Any findings from these meetings will be communicated to
Directors for discussion at the Leadership Team Meeting and any required changes will be made to the WHSMM by HSEQT
Manager .

4.7 TASK OBSERVATIONS
The results of Task Observations will be recorded on a cloud-based software system.
Any deficiencies or non-conformances identified during Task Observations will be rectified immediately.
The Task Observations shall cover;

    •   Scope; Task Observations shall be conducted on all Woollam Constructions’ projects and maintenance facilities.


                                                         OHS Management Manual / 14/02/2024 / Page 32 Approved by - HSEQT Manager