2017-05-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                 9 MAY 2017


BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                           THE NEXT QUARTER
Business as Usual activities                 Over 1,000 internal support calls           Upgrade projector equipment in the         Ongoing desktop and mobile support
                                               completed Jan-March 2017.                     committee room to allow for wireless       Quarterly performance plan reviews
                                             Twelve-month ICT Trainee started              presentations and support of visiting        for all staff.
                                               on the 6th March                              Apple and Android devices.
                                             2017/18 ICT budget developed.               Three additional Wi-Fi access points
                                             Amazon cloud “thin client” desktop            at Tewantin Office to improve Wi-Fi
                                               trial to evaluate as an alternative to        availability
                                               replacing PCs                               Increase the speed of public Internet
                                                                                             at Council offices and Libraries
                                                                                           Replace old Apple 4S phones
Procurement & Fleet

Fleet Replacement and Maintenance            Fleet Policy & Guideline review             2017/18 fleet capital replacement          Fleet reports to be modified to
Program                                        undertaken by AEC Group & with                program completed as identified in           capture fuel usage, utilisation and
                                               draft report under review                     the fleet 10-year capital replacement        investigation into emissions
                                             All fleet registrations & insurances          program                                    Preparation to be undertaken with
                                               actioned as at April 1st 2017               Ongoing maintenance for fleet and            stakeholders in relation 2017/18
                                             Leased vehicle replacement strategy           small plant on target                        Fleet capital purchases.
                                               on target. One leased vehicle               All fleet capital purchases scheduled
                                               remains scheduled to be returned in           for delivery prior to 30 June 2017
                                               June 2017                                     (including Noosa Community
                                                                                             Support bus)
Local Buy Alliance                           Ongoing contract arrangements               Contract arrangements to be                Quarterly meeting scheduled for
                                               either out to tender, under evaluation        determined in conjunction with Local         May 2017 to determine suitable
                                               or completed                                  Buy.                                         contract arrangements.
                                             New contract awarded in conjunction
                                               with Local Buy for Council’s small
                                               electricity sites, commences 1/7/17
Undertake pilot project with Technology      Continued testing of CI Anywhere            Continue testing of system as part of      Go live of new system to be
One to implement the new Procure to            purchasing system to be undertaken            early adopter program with                   determined and transition strategy to
Pay module and roll out in CI Anywhere       Further scripts developed to validate         TechnologyOne                                be undertaken
                                               testing regime                              Old quotation method in T1 to be
                                                                                             removed & replaced with
                                                                                             Vendorpanel Marketplace
                                                                                           Communication with key
                                                                                             stakeholders to be undertaken prior
                                                                                             to any change in operations



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