2016-11-14 General Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                         8 NOVEMBER 2016


BRANCH ACTIVITIES                          RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                            THE NEXT QUARTER
Procurement & Fleet

Fleet Replacement and Maintenance             10-year fleet and plant capital             Ongoing replacement of fleet assets         Continued      plant     and     vehicle
Program                                         replacement program updated                   as    identified in  the     capital          utilisation analysis to drive best value
                                              Leased vehicle replacement strategy           replacement program                           decision making for the replacement
                                                reviewed                                    Ongoing maintenance for fleet and             program
                                                                                              small plant

Local Buy Alliance                            Numerous contract arrangements              Arrangements under development in           Determine      the  next  contract
                                                either out to tender, under evaluation        conjunction    with   Local   Buy             arrangements that are suitable for
                                                or     completed      (i.e.   mowing,         (operational civil works, various             Local Buy alliance
                                                streetsweeping, liquid waste, ICT             capital works)                              Finalise waste tender
                                                managed services, road reseals,             Procurement staff evaluating waste
                                                banking services)                             tenders with Waste Management
                                              Waste tender closed                           staff

Undertake      pilot   project      with      Further testing of CI Anywhere              Continue testing of system as part of       Go live of new system
TechnologyOne to implement the new              purchasing system to be undertaken            early   adopter      program    with
Procure to Pay module and roll out in CI      Scripts developed to validate testing         TechnologyOne
Anywhere                                        regime                                      Communication          with      key
                                                                                              stakeholders

Vendor Panel Marketplace                      Vendor Panel Marketplace           e-       Monitor registration feedback from          Continued engagement with internal
                                                procurement tool advertised        to         suppliers prior to release to internal        stakeholders prior to Vendor Panel
                                                suppliers                                     stakeholders for operational use              Marketplace go live
                                                                                                                                       
Fleet Replacement and Maintenance             10-year fleet and plant capital             Ongoing replacement of fleet assets         Continued      plant     and     vehicle
Program                                         replacement program updated                   as    identified in  the     capital          utilisation analysis to drive best value
                                              Leased vehicle replacement strategy           replacement program                           decision making for the replacement
                                                reviewed                                    Ongoing maintenance for fleet and             program
                                                                                              small plant

Property

Holiday   parks     –    develop new          Finalising   new    management              Finalising tender documents        for      Advertise and invite tenders for
management agreements, business                 agreement for Noosa River Holiday             Noosa River Holiday Park                      Noosa River Holiday Park
models and strategic planning                   Park


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