2016-11-14 General Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                         8 NOVEMBER 2016


PLANNING AND INFRASTRUCTURE DEPARTMENT

BRANCH ACTIVITIES                            RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                          THE NEXT QUARTER

Building and Plumbing
Develop    and    implement    effective        Contractor/public meeting completed          Due to upcoming changes to the            Advise changes in legislation to
community consultation, engagement,               on the 4th May 2016.                           plumbing legislation, a meeting with        consultants and contractors within
education and communications for                Benchmarking with Gympie Council               Contractors and consultants is being        the region through various media.
making Building, Plumbing and Facilities          completed with more meetings                   planned to provide advice on the
maintenance and applications by:                  planned                                        changes
1. Holding at least 3 public and                Benchmarking of fees and charges             Further benchmarking meetings have
   contractor meetings                            with similar Councils completed.               been planned with Gympie Regional
2. Benchmarking with other similar                Recommendations contained within               Council
   Councils                                       Building and Plumbing Service
                                                  Review

Ensure compliance with all legislated           2 day applications time frames are           Continue to maintain levels of            Implement new application approval
response         timeframes           and         being met                                      legislative timeframes                      processes.
communications with customers (internal         92% of 20 day applications                   Plan      and     develop approval
agreed set KPIs and external legislative 2        timeframes are being met.                      processes to meet proposed reduced
and 20 day approvals/ 10 concurrence            Concurrence agency timeframes are              timeframes as a result of new
agency)                                           being met                                      plumbing legislation

Complete        effective     condition         Recent on-site facility audit program        Continue to develop condition             Prepare programme time frames for
assessments/ proactive audits/ Council            (desk top and site inspection) has             assessment      programmes      with        the delivery of sample on-site waste
systems (asset management system), for            identified the need to continue to             support from the asset management           audit programs
all buildings                                     undertake       a      sample     audit        team.
                                                  programme.                                   Undertake a desk top audit of all
                                                Programme of upgrades of Council               public toilets within the Shire and
                                                  public toilet buildings is underway            prepare a renewal programme based
                                                                                                 on condition assessment

Develop and implement condition audit           Completion of 55 Condition reports           Develop      proposed    condition
programme for all Council owned                   for  community     buildings     and           assessment       programme      for
buildings                                         Tewantin Administration building               remaining buildings with asset
                                                                                                 management      team    and   key
                                                                                                 stakeholders




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