2018-11-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                  6 NOVEMBER 2018


BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                       CURRENT PRIORITIES                         THE NEXT QUARTER
Procurement & Fleet
Fleet Replacement and Maintenance            2018/19 Fleet and Plant capital         2018/19 Fleet and Plant capital          Continue to work closely with
Program                                        replacement program commenced             replacement program focus on going         internal stakeholders/staff regarding
                                               and on target.                            to the market by December 2018             their requirements in delivery of the
                                             Two new SES vehicles delivered and        and body builds to be completed by         2018/19 Fleet and Plant capital
                                               operational.                              June 2019.                                 replacement program.
                                             Replacement Tandem Tipper &             Ongoing maintenance for fleet and
                                               Construction Crane truck delivered        small plant remains on target.
                                               and operational.
                                             Loads and Restraints sessions
                                               delivered (WHS and TMR) at
                                               Noosaville and Pomona Depots.
Local Buy Alliance                           Local Buy Proposed Parts and            Multiple tenders and quotations          Ongoing consultation has been
                                               Servicing for Plant Machinery,            either out to market, under                undertaken with Local Buy regarding
                                               Trucks, Vehicles and Workshop             preparation or under evaluation.           the   future    joint   procurement
                                               Equipment under consultation.           Continued consultation with Local          colaboration opportunities with our
                                                                                         Buy regarding updated or new               neighbouring Councils.
                                                                                         contract arrangements that are
                                                                                         available to staff use.
Undertake pilot project with Technology      P2P module delayed due to               Ongoing testing to be undertaken         Project completion revised with a
One (T1) to implement the new CI               modifications that are part of the        prior to go – live in production.          March 2019 target date.
Anywhere Procure to Pay module                 2018B upgrade.

Vendor Panel Marketplace                     Vendor Panel transition to Public       Ongoing training and education           Ongoing engagement with internal
                                               tender commenced.                         around Vendor Panel in preparation         stakeholders & key staff to ensure
                                             Vendor Panel e-procurement module         for the new P2P Module rollout             the Vendor Panel quotation tools are
                                               can now be used for all quotes and      T1 P2P module modified so that so          used for all quotations and tenders..
                                               tenders across Council.                   that    quotations   and    tenders
                                                                                         undertaken in Vendor Panel can be
                                                                                         referenced in the new T1 Procure to
                                                                                         Pay module.




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