2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                              7 AUGUST 2018


BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                         THE NEXT QUARTER
Procurement & Fleet

Fleet Replacement and Maintenance            2017/18 Fleet and Plant capital              2018/19 Fleet and Plant capital          Continue to work closely with
Program                                        replacement program finalised and              replacement program.                       internal stakeholders/staff regarding
                                               all vehicles/plant delivered/ordered.        Ongoing maintenance for fleet and          their requirements in delivery of the
                                             Two new rollers delivered and now in           small plant.                               2018/19 Fleet and Plant capital
                                               operation                                    Coordinate next battery operated           replacement program.
                                             New Crane Truck and Tandem                     small plant demo day – Pomona
                                               Tipper currently finalising body builds        Depot.
                                               for delivery.
                                             Loads and Restraints session
                                               delivered (WHS and TMR) at
                                               Noosaville Depot.

Local Buy Alliance                           Local Buy to extend both Trucks and          Multiple tenders and quotations          Consultation to be undertaken with
                                               Tyres contract arrangements.                   either out to market, under                Local Buy regarding future joint
                                             Proposed Parts and Servicing for               preparation or under evaluation.           panel opportunities.
                                               Plant Machinery, Trucks, Vehicles            Continued consultation with Local
                                               and Workshop Equipment under                   Buy regarding ongoing support
                                               consultation.                                  around Vendor Panel development.

Undertake pilot project with Technology      Commenced testing of new P2P                 Ongoing project implementation           Project completion revised with
One (T1) to implement the new CI               module with T1, ICT, Finance and                                                          October 2018 target date.
Anywhere Procure to Pay module                 DPO’s

Vendor Panel Marketplace                     Vendor Panel e-quotation tool - multi        Work underway so that quotations in      Ongoing engagement with internal
                                               party evaluation training has been             Vendor Panel can be referenced in          stakeholders & key staff to ensure
                                               delivered and the new tool has                 the new T1 Procure to Pay module.          the Vendor Panel quotation tools are
                                               commenced being used within                  Ongoing training and education             used for all quotations and are part
                                               Council.                                       around Vendor Panel in preparation         of the Procurement process.
                                             Vendor Panel refresher training has            for the new P2P Module rollout.
                                               been rolled out across Council.




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