2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                              7 AUGUST 2018


BRANCH ACTIVITIES                          RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                            THE NEXT QUARTER
Single Touch Payroll Implementation             Work has commenced on the                 Working with T1 to ensure that the          Single Touch Payroll
                                                  implementation of Single Touch              project steps are well tested prior to        Implementation.
                                                  Payroll (STP), which will provide           implementation and networking with
                                                  fortnightly reporting to the ATO.           similar Councils who are undertaking
                                                  STP and improve processes such              the improvements.
                                                  as generating end of year group
                                                  certificates.
People and Culture Service Review              Consultant engaged to complete this        Review process is in its final stages.      Service Review due to be completed
                                                 Service Review.                                                                            by July 2018.
Employee scheduling, time and                  Configuration of an automated time,        Project implementation will include         Project review and measurement of
attendance system (pilot project)                attendance and scheduling system             rigorous testing for accuracy and             expected improvements such as
                                                 is in progress. The pilot system will        reliability so that no errors in staff        reduced schedule creep, improved
                                                 assist supervisors at the NAC,               pay occurs.                                   rostering and payroll efficiencies.
                                                 Leisure Centre and Customer
                                                 Service.
Business as Usual activities                   30 positions were advertised this          Continued provision of a high level         Continued provision of a high level
Support the organisation with payroll,           quarter compared to 42 in the                of service and systems                        of service.
work health and safety, recruitment, on-         previous quarter. 9 appointments             enhancements.                               Organise refresher training for all
boarding and workplace relations.                were from internal applicants while        Finalise the review and redrafting of         employees on the Employee Code
                                                 the remaining 21 appointments were           the Employee Code of Conduct.                 of Conduct.
                                                 from external applicants.

Community Engagement
Website Project                                Clean up of website content almost      Finalise resources for migration           Work with ICT to implement Web
                                                 complete.                                Test proposed navigation changes                Framework
                                               Internal consultation on proposed             for the website with external users.       Work with ICT to prepare project
                                                 navigation changes complete              Finalise Organisational Guideline,              plan for proposed navigation
                                                 including home page headings.                 proposed navigation changes,                 changes and to transition to a new
                                               Organisational Guideline for                  homepage and Web Authors Charter             web platform.
                                                 management of Council’s website               and present to the ELT
                                                 drafted.

Internal Communications Project                Refined and reinforced the                 Support the Intranet project progress       Work with ICT to fully use the
                                                 importance of communications and             on the current platform                       revamped Intranet to improve
                                                 communications process with the            Promoting ICT- led Office 365                 internal communications.
                                                 Depot managers and supervisors               training.
                                                 and with the L1 Infrastructure team.



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