2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   7 AUGUST 2018




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                          7 AUGUST 2018

                 5.2. Once the Maintenance & Upgrade works are completed and the building has
                     received a Certificate of Classification, Council agrees to finalise negotiations
                     and enter into a five- year lease for the Cooroy Memorial Hall with the CMHA.
                     The terms of this lease are not outlined in this Agreement.

              6. Period of the Agreement
                 6.1. This Deed of Agreement commences on the date the last Party signs this
                      Deed of Agreement, and continues until completion of the renovation project
                      or otherwise terminated pursuant to the terms of this Deed of Agreement.

              7. Roles and responsibilities of parties
                 7.1. Cooroy Memorial Hall Renovation Project Control Group
                    7.1.1. The Project Control Group (PCG) is responsible to oversee the
                          renovation of the Cooroy Memorial Hall. The PCG is made up of
                          representatives from each of the following:
                                 e   Noosa Council
                                 e   Cooroy Memorial Hall Association Management Committee
                                 e   Cooroy Memorial Hall Association Building Sub Committee
                                     (Minute taker)
                                 e   Principal Contractor
                                 e   Building Certifier (as required)
                    7.1.2. The Project Control Group will meet monthly for the duration of the
                          project.
                    7.1.3. The individual roles of Council and the CMHA under this Deed of
                         Agreement are outlined below:
                 7.2  Noosa Council
                    7.2.1. Council agrees to:
                           a) Provide funding up to $192,000 as per the April 20 2017 Council
                              resolution to the CMHA to undertake the renovation project;
                           b) Provide an asbestos register for the building and undertake an
                              electrical safety review prior to providing the CMHA site possession;
                           c) Actively participate in the PCG;
                           d) Provide access to the site for approved CMHA members, contractors
                              and volunteers engaged by the CMHA once Items 7.3 c (i) to (v) and
                              Items 8.1 and 8.2 have been completed; and
                               e) Negotiate in good faith with the CMHA about the terms of lease.

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