2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   7 AUGUST 2018




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                          7 AUGUST 2018

                7.3  Cooroy Memorial Hall Association
                   7.3.1. In consideration of Council agreeing to allocate up to $192,000 from
                        the Heritage Fund Levy for the renovation project, the CMHA
                        acknowledges that it has the necessary skills and experience to
                        undertake the project and agrees to:
                          a) Match the funds provided by Council dollar for dollar either in cash or
                             via grants, donations of goods or the provision of in kind services;
                          b) Keep full and accurate records relating to the project and make these
                             available to Council within 10 days upon request;
                          c) Project management of the renovation project, which includes but is
                             not limited to the following:
                                (i) | Obtain all development, building and other associated
                                      approvals prior to arranging the commencement of any
                                     works on the site;
                       .        (ii)  Engage or nominate from within the CMHA, a suitably
                                      qualified project manager with the relevant skills and
                                      experience to undertake the management of the project;
                                (iii) If Council reasonably forms the opinion that the person
                                      selected as project manager does not have the skills,
                                      qualifications or experience to undertake the coordination of
                                     the   approved   project, the  Council  may   require  the         ,
                                     organisation to appoint a project manager suitable to
                                      Council;
                                (iv)  Engagement and contract administration of a suitably
                                      qualified Principal Contractor to coordinate all building and
                                      site Work Health and Safety (WHS) aspects of the project.
                                      Council must be notified of and approve the proposed
                                      principal contractor prior to its engagement by the CMHA;
                                (v)  Where any alteration, addition, refurbishment or demolition
                                     of portions of the hall containing asbestos material is
                                      proposed, the CMHA must take all reasonable steps to
                                      ensure that the Principal Contractor undertakes all works in
                                      accordance with the Work Health and Safety Act and
                                      Regulation 2011 and that the principal contractor and any
                                      subcontractors it engages need to assess whether the
                                      proposed works may impact on any asbestos in the building
                                      and if so, comply with any relevant obligations under the
                                      Work Health and Safety Act and Regulation 2011;
                                (vi)  Development and maintenance of Project programme.
                                      However, any variation to the approved project must be
                                      approved in writing by Council's Liaison Officer prior to that
                                      variation being effected;
                                (vii) Notify PCG of any delay in the project works;

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