2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   7 AUGUST 2018




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                       7 AUGUST 2018

                 Cooroy Memorial Hall Association Inc                       The Secretary
                                                                            CMHA Ine
                                                                            PO Box 19
                                                                            Cooroy Q 4563

                 Our Heritage — Our Future                                  [email protected]

               On 21 December NSC held a further meeting of invited stakeholders to investigate the way forward in
               partnership with the community

               2.      COOROY MEMORIAL HALL ASSOCIATION (Inc.)
               Following the December meeting, a public meeting was called and held in Cooroy Library on 4
               January 2017 at which it was resolved to form a new incorporated body, “Cooroy Memorial Hall
               Association” and a management committee was elected. The Association, CMHA(Inc.), was
               subsequently incorporated in late January.

               The CMHA’s mission was to renovate the hall and subsequently manage it as a community facility
               and servicemen’s memorial. Following it incorporation CMHA entered into negotiations with NSC to
               lease the building.

               In support of their submission the CMHA prepared a Business Plan and a Report on Building—
               Proposed Maintenance and Upgrade. These documents outlined a future operation model and a
               proposed schedule of building works to be undertaken prior to the group entering into a lease
               arrangement. The works included $148,000 of urgent maintenance and $216,000 worth of building
               upgrades, which came to a total of $384,000 including contingencies.

               On 20 April 2017 Council resolved to enter into an agreement to lease with CHMA for the purpose of
               CHMA undertaken the proposed maintenance and upgrade works.

               Council also agreed to provide 50/50 funding up to a maximum of $192,000 from the Heritage Levy
               Reserve with the balance to be funded by CMHA raising donations from local business, the general
               community, Government grants and volunteer trades/labour.

               3.      PROJECT DELIVERY
               The CMHA proposed to deliver the project by contracting a Registered Builder to undertake the legal
               requirements of the Principal Contractor and act as Project Manager. To ensure governance
               appropriate to a project using public funding the CMHA also appointed a Project Superintendent and
               Client’s Representative while NSC appointed a Council Liaison Officer who jointly monitored works

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