2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   7 AUGUST 2018




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                        7 AUGUST 2018

                 Cooroy Memorial Hall Association Inc                        The Secretary
                                                                             CMHA Ine
                                                                             PO Box 19

                 Our Heritage — Our Future

               standards, progress and expenditure. CMHA maintained detailed project cost records for periodic
               review and ultimate audit purposes and submitted monthly claims to NSC for reimbursement. The
               Registered Builder, HJ Kirk, commenced work on site on 12 July 2017 with a proposed 6 months
               works program.

               The proposed works included all maintenance work identified in the IBI Report plus upgrading of
               toilets, kitchen, entries, disabled access, fire safety and re-painting externally and internally. These
               works were to be carried out by the Builder, donated trades work, a team of volunteers and paid
               tradesmen, when necessary.

               The maintenance works, especially structural, were given priority and following detailed inspection it
               became clear that it was desirable to carry out more extensive repairs/ maintenance, including asbestos
               material removal, than originally envisaged. This was not unexpected in a building over 90 years old,
               the extra works were not major and project funding was being very well supported by the business and
               general community donations. At all times the quality of the finished project was prioritized over
               expediency or maintaining the works programme.

               By the end of 2017, afier about 5 months’ work on site, the major structural repairs and other building
               maintenance had been substantially completed plus demolition of the kitchen/toilet areas. When work
               re-commenced in January 2018, the focus was upgrades to toilets, kitchen, entries and frontage site
               works which resulted in a substantial increase in the rate of expenditure due to purchase of plumbing
               items, kitchen appliances and new floor coverings. New electrical wiring throughout was essential
               and, as funds were available, extra expenditure was incurred by upgrading all fan ventilation, lighting
               and dining annex flooring.

               Supply of volunteer labour became an issue in the latter stages of the project and increased reliance on
               paid tradesmen was necessary to maintain work efficiency and progress, and in some cases, for work
               safety.
               Delays arising from wet weather in March caused a postponement of the originally planned March
               opening; however, the hall was officially opened in a grand community celebration on Saturday, 21
               April 2018.

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