Meeting papers

SERVICES & ORGANISATION COMMITTEE MEETING                                                 8 JULY 2025


   •   Gradys Lane
   •   Perseverance Rd
Roadways
   •   Various - stats is TBA post Emergency Works
   •   Moorindil St/Maximillian Rd
2. Scope and Resource Allocation
The scope of work is based on a review of the 2022 Disaster Reconstruction Funding Arrangement
program of work, analysing what worked well and where improvements were needed. The resulting
scope is summarized as follows:
   •   Submission Development: compilation of asset damage using infield assessment and
       engineering inputs for compliance and value for money requirements for Queensland
       Reconstruction Authority acceptance. This portion is not cost recoverable but essential to
       Queensland Reconstruction Authority approval of the reconstruction budget.
   •   Project Management: this is cost recoverable with a focus on meeting Reconstruction of
       Essential Public Assets grant conditions to ensure reconstruction costs are recoverable. All
       activity costs are recoverable.
   •   Design and Tender Documentation: Preparation of all necessary design documents including
       the design work for waterway crossings and the management of outsourcing slope stability
       design work. All activity costs are recoverable.
   •   Project Closeout: This includes Queensland Reconstruction Authority submission closeout
       and any Council asset handover activity. This portion is not cost recoverable but essential to
       Queensland Reconstruction Authority approval of the reconstruction budget.
 This scope has been reviewed by the evaluation panel, and it meets the necessary outcomes for
asset reconstruction to be returned to functional use, whilst meeting the Queensland Reconstruction
Authority cost recovery guidelines to minimise negative budget impact for Council.
Further to this scope of work, the hybrid model using both Council specialist areas continues to
provide suitable contact management oversight. This ensures ongoing assessment of quality
delivery of the scope. Examples include procurement for tendering large value contracts, workplace
health and safety for on-site safety assessments and a Superintendent to ensure contract
compliance.

3. Market Review – Disaster reconstruction engineering consultancy
Consultancy services in this area is a highly specific area within the engineering services
marketplace. Not only does the consultant need to know how to project manage the preliminary
work, design work and delivery work, they also need to fully understand the Disaster Reconstruction
Funding Arrangements framework to ensure client cost recovery is maximised. LocalBuy,
Queensland’s principal local government procurement partner, recognising how important disaster
related services are within Queenland are currently developing a Disaster Response Panel
Arrangement of pre-qualified suppliers that local governments will be able to use to improve
procurement outcomes in this area. This is especially important given the stakeholder expectation
to accelerate programs of work.
Whilst the larger Council’s such as Brisbane City Council, Sunshine Coast Council and Gold Coast
Council have their own inhouse teams, many other Councils rely of the services of consultants to
navigate this off-standard program of work. This is the model that Noosa Council used to deliver the
program of work from the 2022 natural disaster.
Queensland is the most natural disaster impacted state or territory in Australia. In the last five years,
to June 30 ,2024 there have been 46 activated events, supporting 76 councils (some multiple times)
at a cost of $10.7B. Since July 1, 2024, there have been 17 activated events, which is more than in
any prior year. A recent market scan indicates that with more councils outsourcing the engineering
management, the availability of consultants becomes more challenging.




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