Meeting papers

SERVICES & ORGANISATION COMMITTEE MEETING                                                 8 JULY 2025


         •   Council resources used to support the program but are not eligible for cost recovery are
             also identified. Support roles include procurement, safety, quality, and environmental
             services. Based on the 2022 Disaster Reconstruction Funding Arrangement program
             this was 0.06% so applying the same estimate for this program it is recommended that
             $15,000 be allocated.
These finance costs shown on page 7 are based on assets identified as of 10 June 2025 with
damage that is eligible for cost recovery for reconstruction. Currently this involves 5 landslips, and 6
waterway crossings and a variety of roads in coastal and hinterland areas. Attachment 1 outlines an
overview of disaster activation, criteria, and key milestones. This further highlights the need for
specialist consulting support and rapid action.

RECOMMENDATION
That Council
       A. Note the report by the Disaster Reconstruction Coordinator to the General Committee
       Meeting dated 14 July 2025 and;
       B. Award Contract No.CN25114 for Reconstruction Project Management Services under a
       schedule of rates contract to Northlane Pty Ltd t/as Northlane Consulting Engineers;
       C. Delegates to the Chief Executive Officer the power to negotiate, finalise, execute, and do
       all the things necessary to administer the contract on behalf of Council;
       D. Delegates to the Chief Executive Officer the power to amend the contract up to 11.5% of
       the total contract value;
       E. Approve the budget allocation for the supporting services and costs associated with the
       delivery of this program. This includes:
             i. $200,000 for cost recoverable project support. This is recovered monthly via the
             directed Disaster Reconstruction Funding Arrangement finance program.
             ii.$486,751 for non-recoverable costs but essential to the receipt of grant funds and
             delivery of reconstructed assets.


REPORT
1. Reconstruction Project Status
The Emergency Works program has progressed successfully, with deadlines and budgets being
met.
Sites targeted for reconstruction work and included in the scope of this briefing paper include:
   •    Landslips
        3 x Black Pinch Rd, Cootharaba
   •    1 x Nandroya Rd, Cooroy
   •    1 x Bakers Rd, Pomona
Waterway crossings
   •    Upper Pinbarren Creek Rd, Kin Kin (If they cannot be repaired under the Emergency Work
        period)
   •    Slate Creek crossings, Federal (Middle Creek Rd & Anderson Rd)
   •    Railway Pde, Pomona
   •    Eastern Branch Rd
   •    Ewarts Rd




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