Meeting papers

SERVICES & ORGANISATION COMMITTEE MEETING                                                 8 JULY 2025


   between $200,000 - $1,000,000 (exc. GST), prior to recommendation to CEO for award.
   • Enhance the existing governance and probity framework, for Council and CEO, for the
   awarding of large-sized contracts by the CEO.
   1. CEO Delegation

In accordance with Section 41 of the Council Register of Delegations – Council to Chief Executive
Officer (CEO), the CEO has been granted the authority (by Council) to:

   (a) undertake the following procurement and contracting activities:

   (i) invite written quotes for medium-sized contractual arrangements;
   (ii) invite written tenders for large-sized contractual arrangements;
   (iii) invite expressions of interest (following Council resolution);
   (iv) invite offers for the sale of valuable non-current assets (other than sale of land) by written
   tender or auction; and

   (b) make, enter into, amend or discharge contracts (established by the aforementioned
   methods) for up to $1,000,000 (excluding GST) for the:

   (i) procurement of goods and services (including contracts about carrying out of works);
   (ii) the disposal of valuable non-current assets (but not the sale of land);
   (iii) the disposal of goods and assets (that are valuable non-current assets).

   2. Procurement Policy

In accordance with Council’s Procurement Policy the Procurement Assessment Working Team
(PCAWT) has been established for the following purpose:

  Where it has been identified that the award of a large sized contractual arrangement outside of
  the normal Council meeting cycle is considered advantageous to Council, the convening of the
  Procurement Contracts Assessment Working Team (PCAWT) may be requested. The PCAWT
  may review requests for the award of large sized contractual arrangements up to the value of
  $1 Million (excluding GST) that have been sought in accordance with the Local Government
  Regulation 2012 and Council’s procurement policy and guidelines.

   3. Procurement Assessment Working Team (PCAWT)

The PCAWT’s role is to review specific requests to approve large-sized contractual arrangements
outside of the normal Council meeting cycle. For the period of this report the PCAWT comprised of
the following Council Officers*:
    1. Director, Corporate Services,
   2. Executive Officer Internal Audit and Corporate Performance
   3. Executive Officer, Office of the CEO and Mayor**
   4. Procurement Manager

*Where one of the above is not available, or not suitable due to probity, a substitute officer is
sought to comprise the PCAWT.
**Addition to the PCAWT replacing Executive Officer Internal Audit and Corporate Performance.

Once convened the PCAWT’s role is to undertake a review of the procurement process and
evaluation to ensure that the process was carried out in accordance with Council’s policies and
guidelines. The review may include, but is not limited to, the following:




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