Meeting papers

SERVICES & ORGANISATION COMMITTEE MEETING                                               8 JULY 2025


    •   Reviewing the evaluation, including scoring, that has been submitted by the evaluation
        panel,
    •   Reviewing supplier responses to the invitation to tender/quotation,
    •   Consider consistency on evaluation, to other procurement outcomes and policy alignment,
    •   Clarifying any aspects of the procurement/evaluation process, and proposed award/contract,
        with the evaluation panel chair and/or Procurement Advisor,

If the PCAWT is satisfied with the procurement process and the subsequent recommendation for
award, a recommendation (report) will be made to the CEO for consideration.

   5. Reporting Requirements

In accordance with Part 4, Chapter 6, Local Government Regulation 2012, all contractual
arrangements worth $200,000 or more (exclusive of GST) are published via Council’s website,
after award.

To provide additional disclosure, as per policy, the Director Corporate Services will also report
PCAWT reviewed - CEO awarded contracts to Council on a bi-annual basis.

Link to Corporate Plan

Theme No. 5 - Excellence

This theme focuses on customer experience, financial sustainability, innovation and technology,
levels of service, governance, our employees and volunteers, funding streams and asset
management practices.


Previous Council Consideration
Ordinary Meeting Dated 23 January 2025, General Committee Reports
That Council note the report by the Director Corporate Services to the General Committee dated 20
January 2025 regarding contracts awarded under CEO delegation, via the Procurement
Assessment Working Team for the period 1 July 2024 to 31 December 2024.



Finance
Funding of these procurement activities occurs within adopted budgets. Where any procurement
requires additional funding, this is generally addressed through budget review.

Risk & Opportunities
                         Risk                             Mitigation/Opportunity
                Awarding contracts
                outside of
                                        The PCAWT/CEO process offers 2 stages of review
PCAWT           Council Meetings
                                        (PCAWT and CEO), in addition to the original procurement
Process         perceived as not
                                        evaluation, before a decision to award.
                being a robust
                process.




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