2016-05-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                                10 MAY 2016


BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                           THE NEXT QUARTER
                                             Contracted systems penetration               Determine the impact of telephony          Ongoing monitoring of GIS data
                                               testing conducted in December 2015             solution on desktop strategy                 including having data custodians
                                               and with recommendations being               Complete implementation of security          maintain metadata
                                               implemented                                    penetration test recommendations
                                             Records Keeping policy adopted and           Back-scanning of old development
                                               training and induction processes               assessment reports when staffing
                                               implemented                                    permits
                                             Classification   of    backlog   of          Ongoing examination of processes
                                               unclassified boxes at archive store            and implementation of automatic
                                               expected completion May 2016                   record keeping in Technology One
                                             Additional metadata of GIS data                products including HR and Assets
                                               captured

Procurement & Fleet
Fleet Replacement Program                    Update of the 10 year fleet asset            Liaison with relevant stakeholders as      Further plant and vehicle utilisation
                                               replacement program                            required to provide fit for purpose          analysis to drive best value decision
                                                                                              vehicles, plant & equipment                  making for the replacement program
Local Buy Alliance                           Renewal of alliance agreement with           Waste contract development with            Development of street sweeping
                                               Localbuy                                       Local Buy                                    arrangement with Local Buy
                                             A number of expired / nearing expiry         Turf maintenance, road network             Development of green waste and
                                               arrangements          and     contracts        maintenance    and    landscape              wood     waste   processing and
                                               identified for joint Noosa / Local Buy         maintenance panel arrangements               transport arrangement with Local
                                               panel arrangements                             with Local Buy                               Buy
Undertake pilot project with Technology      Discussions undertaken with T1 to            Waiting on Technology One to load          Undertake testing of the software
One to implement the new Procure to Pay        develop an easy to use tool for staff          the completed finance software into          once loaded and provide feedback
module and roll out in CI Anywhere             & provide satisfactory compliance              the test environment to allow end to       Effective communication and change
                                             Initial testing of CI Anywhere                 end process testing                          management for staff impacted by
                                               purchasing system completed                                                                 software changes
Business as Usual activities                 Procurement      policy   review             Monitor fleet truck replacements to        Procurement policy to be adopted
                                               undertaken                                     ensure timely delivery due to body         Prepare for annual fleet/equipment
                                             Fleet replacement in accordance                build delays                                 stocktake
                                               with the approved replacement                Replacement of expired leased
                                               program & budget                               vehicles




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