2018-10-09 Services & Organisation Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                   9 OCTOBER 2018


a.     Internal Working Group

The Internal Working Group will comprise Council personnel only and allow direct feedback from
key internal stakeholders who are directly impacted by the playground project, both now and into
the future. It is proposed that the Internal Working Group should comprise as a minimum the
following members:
     2 x Project Officers, Infrastructure Planning, Design and Delivery Branch
     Design Coordinator, Infrastructure Planning, Design and Delivery Branch
     Manager, Infrastructure Planning, Design and Delivery Branch
     Parks Supervisor, Civil Operations - Parks and Gardens Branch
     Facility Officer, Buildings and Facilities Branch
     Libraries and Galleries Manager, Libraries and Galleries Branch
     Branch Services Librarian, Cooroy Library
     Financial Services Manager, Financial Services Branch

b.     External Reference Group
The External Reference Group will comprise a mixture of Council staff, key external stakeholder
representatives and Councillors. The intention is to maintain ongoing, direct communication with
external stakeholders on the project, seek continual feedback from the community at large and
ensure any concerns or issues are addressed in a timely manner. It is proposed that the
External Reference Group should comprise the following members:
     2 x Project Officers, Infrastructure Planning, Design and Delivery Branch
     Cooroy Futures Group
     Cooroy Lower Mill Board
     Cooroy Chamber of Commerce
     Cooroy Area Resident’s Association
     Cooroy State School
     2 x Councillors (as appointed)

Previous Council Consideration
Nil.

Finance
Council has approved a budget allocation of $1.22m in the 2018/18 financial year, with an
additional $1.25m allocated for 2019/20 financial year under the 5-year Capital Works Program.

As detailed design proceeds, any revisions to capital and operating cost estimates will be
reported to Council.

Risks & Opportunities
The Project Management Plan has identified a number of key project risks as identified below. An
update on the risks will be provided in subsequent reports to Council.

Finance risks that have been identified include:
     Budget - the final costs for delivering the playground have yet to be determined. There is a
       risk that being an iconic project, the approved budgets may be exceeded.
     Associated Works - a number of associated works including carparking, pathway and
       pedestrian crossing improvements have been identified as a consequence of the project –
       refer ‘Design’ above. These will be considered on a risk-basis with discussions on possible



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