2020-08-20 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                          20 AUGUST 2020


    17.   Prior to sealing of the plan of survey, the Applicant is to install a flood height gauge and
          siren, between 0.5m and 0.75m AHD, at a suitable low point on the common property to
          indicate depth of flooding to residents and occupiers of the site as required by the FEMP.
          The gauge and siren will be installed to Bureau of Meteorology (BOM) specifications.
          This is to allow for site specific flood monitoring in conjunction with reviewing the BOM
          weather warnings consistent with the FEMP, in particular Table 3-2.
    18.   The Body Corporate is responsible for the ongoing operation, management,
          maintenance (which includes replacement) and testing of the flood height gauge and
          siren (on an annual basis) and will enter into a contract with a suitable service contractor
          to maintain the flood height gauge and siren to BOM specifications. The Body Corporate
          is responsible for ensuring such maintenance contract is in force at all times.
    19.   The Body Corporate is responsible for advising all owners of the proposed lots of the
          requirement for a service contract and of funding arrangements associated with the
          ongoing operation, management and maintenance of the flood height gauge and siren
          required to be constructed within the common property. The Body Corporate is
          responsible for ensuring there are adequate funds at all times to operate, manage and
          maintain the flood height gauge and siren.
    20.   All dwellings must be constructed in accordance with the minimum floor level
          requirements, with the minimum habitable floor level above the probable maximum flood
          level of 3.43m (AHD).
    21.   The Body Corporate is responsible for the overall communication, implementation, and
          periodic update of the FEMP. A regular review of the FEMP shall be undertaken (at least
          once every two years), which is regarded as an essential part of the risk awareness-
          raising process.
    22.   The Body Corporate is responsible for ensuring that there is an active procedure for
          notifying the owners and occupiers of the proposed lots of the potential for a flood and a
          heavy rainfall event, and developing, maintaining and implementing emergency flood
          procedures, in accordance with the FEMP.
    23.   The Body Corporate is responsible for advising the owners and occupiers of the
          proposed lots that they are responsible for ensuring they have enough food, water, and
          medical supplies to shelter in place for a minimum of three days.
    External Road Works
    24.   Prior to sealing of the plan of survey, the Applicant is to upgrade part of Lake Weyba
          Drive fronting the proposed development and extending to the north as shown on the
          Plan of Development, Drawing No. 7623-SK100, Revision F prepared by TOD Engineers
          and Project Managers, dated 6 August 2020.
    25.   The new roadwork will achieve a minimum reduced level of RL 1.5m (AHD) when
          travelling to the north for approximately 23.2m, starting from the southern edge of the
          access driveway, as shown on the Plan of Development, Drawing No. 7623-SK100,
          Revision F prepared by TOD Engineers and Project Managers, dated 6 August 2020.
    26.   The roadwork will transition over a distance of approximately 11.3m to match the existing
          pavement to the south of the access driveway, as shown on the Plan of Development,
          Drawing No. 7623-SK100, Revision F prepared by TOD Engineers and Project
          Managers, dated 6 August 2020.
    Bushfire Management Plan
    27.   The Applicant is required to prepare a Bushfire Management Plan (BMP) in accordance
          with Section 12 of the Joint Expert Report of bushfire experts prepared by Robert
          Janssen and Rob Friend dated 12 August 2019 (the JER) and revise Figure 4 “Bushfire
          Mitigation Plan” from the JER to reflect the amended lot layout. The BMP and Figure 4
          is to be submitted with a development application for operational work. Council’s

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