2018-05-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                       8 MAY 2018


An industry site briefing was held on 22 February 2018 at both sites to provide an overview of the
contract and contractors were invited to ask questions. All questions and answers were noted
and uploaded to LG Tenderbox the day after as a Pre Tender Box Close - Notice to Tenderers.

2.   Tender Assessment

The tender evaluation panel carried out an assessment of the three conforming tender
submissions from:
1)   Rosenlund Contractors Pty Ltd;
2)   Terragon Mobile Crushing; and
3)   Wagners Quarries Pty Ltd.

The three conforming tenders all tendered on portion A of the contract and tenderers 1 & 2
(above) tendered on portion B.

The tenders were then evaluated using the following criteria:
    Capability and Resourcing
    Contract Experience & Capacity
    Methodology
    Quality
    Safety
    Environment & Sustainability
    Contribution to Local Economy
    Price

The evaluation methodology considered non-price elements (65% of the score) and a price
component (35% of the score).

3.   Portion A – Ringtail Creek Quarry

Portion A relates to crushing activities at Ringtail Creek Quarry. These activities include crushing
of shot rock and construction and demolition waste concrete and the screening of top soil and
sand.

Three conforming tenders were evaluated for Portion A of the contract; Rosenlund Contractors
Pty Ltd, Terragon Mobile Crushing and Wagners Quarries Pty Ltd.

Rosenlund Contractors demonstrated as the most advantageous tender to Council, with
Terragon Mobile Crushing scoring the second highest during the evaluation process.

The total cost was calculated based on last financial year’s quantities and applying the
respondent’s tendered unit rates accordingly, to determine a total/overall cost, as recorded in
Attachment 1. Rosenlund Contractors provided pricing was considered most advantageous to
Council, followed closely by Terragon Mobile Crushing and then Wagners Quarries who had
large mobilisation costs.

All three tenderers demonstrated they are capable of undertaking the works and provided
satisfactory methodologies. All tenderers demonstrated they had experience undertaking similar
projects however Wagner’s Quarries experience is mainly with private contractors and not Local
Government.

Both Rosenlund Contractors and Wagners Quarries provided good responses in regards to
Quality, Health and Safety whilst Terragon Mobile Crushing provided brief information in this
regard.

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