2020-10-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                           12 OCTOBER 2020


   1.    Amaroo Landscape Group Pty Ltd
   2.    APG Group Pty Ltd
   3.    Austspray Environmental Weed Control Pty Ltd
   4.    GLG Greenlife Group Pty Ltd
   5.    Mathiou Services Pty Ltd
   6.    Nature Zone Landscaping & Property Maintenance Pty Ltd
   7.    Palmwoods Revegetation
   8.    Prime Group Australia Pty Ltd
   9.    Southern Cross Facilities Services Pty Ltd
   10.   The Maintenance Company Pty Ltd

   These tenders were assessed and rated by members of the evaluation panel in accordance
   with the following procurement probity plan evaluation criteria:
        Capability & Resourcing
        Contract Experience & Capacity
        Methodology
        Health & Safety
        Contribution to Local Economy
        Price

   The evaluation methodology considered non-price elements (60% of the score) and a price
   component (40% of the score).
   For the non-price elements, APG Group Pty Ltd and Nature Zone Landscaping & Property
   Maintenance Pty Ltd received the highest scores respectively for each separable portion.
   Both companies are owned and operated in the Noosa Shire and contribute to the local
   economy and employment.
   For the price component, APG Group Pty Ltd and Nature Zone Landscaping & Property
   Maintenance Pty Ltd received the third highest scores respectively for each separable
   portion. However both pricing submissions were within the allocated 20-21 budgets for both
   mowing and weed control.
   In the overall evaluation, APG Group Pty Ltd and Nature Zone Landscaping & Property
   Maintenance Pty Ltd submissions scored highest for each separable portion due to their
   detailed and comprehensive responses to all the criteria and their competitive pricing. They
   are therefore recommended as the preferred contractors for each separable portion of
   1920T149 Mowing and Weed Control Services.

   Finance
   Following the finalisation of the evaluation, Council requested a Best and Final Offer (BAFO)
   from APG Group Pty Ltd for Separable Portion A. The BAFO process provided clear
   guidance including that the tenderer was not to change any aspect of their offer other than
   price. Subsequently APG Group Pty Ltd responded with a 2.5% price reduction which
   amounts to approximately $30,219 per annum. This BAFO request was undertaken due to it
   having no material impact on the outcome of the tender and did not involve any change to
   the specification which would oblige Council to provide the same opportunity to other
   tenderers.
   The Separable Portion B Weed Control Services replaces a previous contract for landscape
   maintenance of the major road areas. An assessment was made that horticultural activities
   such as pruning would be more effectively undertaken on an as-needs basis with contractors
   sourced for Council’s Landscaping Services panel. It is anticipated that this more targeted
   approach to the landscape maintenance will result in an overall saving of $40,000.




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