07/2555 - Operational Works - Drainage Stormwater Vegetation [As Published] · 142007.2555

1.6 COMMUNICATION AND REPORTING

1.6.1 Communication

During the project design phase, meetings and briefings of consultants and the project team have included
emphasis on the Ministerial environmental conditions of the Development Application approval
(Negotiated Decision Notice dated 6 March 2006), compliance with legislation and policy including
agency and Council planning scheme requirements, and the environmental values of the site and adjacent
areas, This emphasis will continue through further detailed design, review and site construction planning.

During construction, informal meetings and discussions between the Superintendent and the Project
Manager will be frequent and ongoing throughout the project, involving relevant design and
environmental consultants as required. Meetings, reporting and communication will be in accordance
with the following schedules, plus additional reporting for particular EMP elements.

Schedule 2: Communication

 

 

 

 

 

 

Method/Medium Minimum Frequency Participants Record

Environmental briefing On commencement of contract S/PM + staff & contractors Handout materials

and training and major sub-contracts

EMP Meeting Monthly (may be combined with | PM/S + relevant staff & Meeting record /
regular progress meetings) contractors as required Minutes

EMP Review Conducted in initial 3 months PM/S/EA Review Minutes
then 6 monthly following

Meetings with approval As required * PM/S/EA/NSC/EPA Minutes *

agencies

Information to neighbours | Prior to commencement andon | S Letter Drops

& stakeholders completion Signage on pathway

Contact phone number

 

 

 

 

 

 

NOTES: Council’s contact person will be a nominated Environmental Officer for the project.

The Developer’s contact person will be the Superintendent.

NSC — Noosa Shire Council; EPA - Environmental Protection Agency; PM - Project Manager; S — Superintendent; EM
— Environmental Manager.

* . Formal Meetings shall be held in Council offices within 24 hours of either party notifying the other party (verbally
or in writing) of the need for a formal meetings. The Superintendent shall take minutes at the mecting and provide
Council with a copy of the minutes within 48 hours of the meeting. This does not abdicate the responsibilities of cither
party's representatives under the meeting.

1.6.2 Reporting

The Superintendent shall submit a Monthly Environmental Report to Noosa Shire Council and to the
Project Manager including matters relevant to conditions and EMP performance, plus additional reporting
for particular EMP elements.

The Monthly Environmental Reports shall be submitted to Council prior to the third week of each month,
addressing at least the following:

 

. Monitoring that has been undertaken;
. Compliance with standards;
Preliminary EMP: Attunga Heights Issue: 1 | 13

 

Chenoweth EPLA Revision: 0 12/12/2007 |