REVISED POLICY GUIDELINES- PRIVATE LAND CONSERVATION PARTNERSHIPS · Policy Guideline - Private Land Conservation Partnerships Final with attachments

                         (f) The Secretary has a right to attend and participate in LfWSEQ Steering
                             Committee meetings (but not vote) unless otherwise agreed by the Steering
                             Committee.

8.5 Quorum              (a) The LfWSEQ Steering Committee cannot conduct business or consider a
                            decision at a meeting without a quorum.
                        (b) A quorum for a meeting will exist when there is a Representative of more
                            than half of the Core Councils entitled to be counted in quorum for the
                            meeting present at the meeting.
                        (c) If a quorum is not present at the meeting within 30 minutes of the start time
                            of a meeting, the meeting will be adjourned to the time and place determined
                            by the Chair of the meeting.

8.6 Decision Making      (a) The LfWSEQ Steering Committee will use reasonable endeavours to reach
                             decisions by consensus. However, any Representative can require a
                             decision to be put to a formal vote.
                         (b) All votes will be by a show of hands, unless any Representative requires a
                             secret ballot.
                         (c) The one Representative appointed by each Core Council will have one vote.
                         (d) All resolutions will be by simple majority of votes by Representatives of Core
                             Councils present at the meeting and entitled to vote on the resolution, unless
                             otherwise specified in the ToR.
                         (e) On resolutions by simple majority, if a majority cannot be achieved, the
                             matter will be referred to the Strategic Subcommittee for further
                             recommendation. Once the matter has been considered by the Strategic
                             Subcommittee, it will be referred back to the Steering Committee with
                             recommendations for reconsideration.
                         (f) A unanimous resolution of all Representatives appointed by the Core
                             Councils and entitled to vote on the resolution is required:
                             • To vary or depart from the ToR.
                             • To approve any commercialisation of LfWSEQ.
                             • To approve any expenditure in excess of available Contributions or which
                                  is not provided for in the Budget.
                             • To approve long term arrangements for continuing to deliver LfWSEQ.
                             • To make any statement or incur any liability (other than for expenditure of
                                  moneys in accordance with an approved LfWSEQ budget) that might
                                  legally bind, adversely impact the reputation of, or otherwise expose
                                  LfWSEQ, any Core or Affiliate Council, the LfWSEQ Regional
                                  Coordinator, the LfWSEQ Steering Committee, any Subcommittee or any
                                  Representative.
                             • As otherwise specified in the ToR.

8.7 Meetings             (a) The LfWSEQ Steering Committee must meet at least once every 2 months.
                         (b) The Secretary will (or at any time there is no Secretary any Representative
                             can) call meetings in accordance with the following procedures:
                             • Meetings will rotate between each of the Core Councils.
                             • The Core Council for the local government area will nominate the time
                                and venue for, and host, its meeting.
                             • The Secretary (or Representative as applicable) will circulate a meeting
                                notice at least 30 days prior to the meeting, and will circulate an agenda
                                for each meeting to all Representatives not less than 5 Business Days
                                before the meeting.
                             • The Secretary (or Representative as applicable) will seek input from all
                                Representatives in preparing the agenda and include any agenda item
                                requested by any Representative at least 5 Business Days before the




    LfWSEQ Terms of Reference 2020-2023                                                                 -6-