REVISED POLICY GUIDELINES- PRIVATE LAND CONSERVATION PARTNERSHIPS · Policy Guideline - Private Land Conservation Partnerships Final with attachments

                                   meeting. Agenda items received after this time, can be included at the
                                   discretion of the Chair of the meeting.
                          (c) If no Core Council is able to host a meeting, or if the Secretary (or if there is
                              no Secretary, any Representative) decides it is preferable, the Secretary will
                              (or at any time there is no Secretary any Representative):
                              • Call and hold a meeting by way of any technological means which allows
                                   each Representative an opportunity to hear and be heard at the meeting.
                                   If a meeting is held by these means, a Representative is deemed to have
                                   been in attendance for the whole meeting (unless otherwise noted to the
                                   Chair).
                              • progress non-voting meeting items via email, conferencing or other
                                   electronic means in accordance with clause 8.8.
                          (d) The LfWSEQ Steering Committee or any Representative can invite to any
                              meeting any individual who is:
                              • An officer, employee, contractor or agent of a Core or Affiliate Council.
                              • Any other person provided that written notice of the person’s name and
                                   reason for invitation is given to the Secretary and other Representatives
                                   either via the agenda or not later than 2 Business Days after the agenda
                                   is given to all Representatives.
                          (e) Any invitee participates in discussion at a meeting at the discretion of the
                              LfWSEQ Steering Committee and may be requested to depart for certain
                              parts of the meeting, as determined by the Chair.
                          (f) The Secretary will (or at any time there is no Secretary any Representative
                              can) prepare minutes of all meetings in accordance with the following
                              procedures:
                              • The Secretary (or Representative as applicable) will circulate draft
                                   minutes of each meeting to all Representatives no later than 10 Business
                                   Days after the meeting.
                              • Representatives can provide corrections or additions to the Secretary (or
                                   Representative as applicable) not later than 5 Business Days after the
                                   distribution date of the draft minutes. The Secretary (or Representative
                                   as applicable) will incorporate the corrections and additions and
                                   recirculate final minutes.

8.8 Circulating           (a) The LfWSEQ Steering Committee can pass a resolution without a meeting
    Resolutions               being held if all Representatives (or their Proxies) appointed by the Core
                              Councils and entitled to vote on the resolution sign a document, or send an
                              email or communicate by other electronic means, stating that they are in
                              favour of the resolution as set out in the document.
                          (b) Separate copies of a document can be used for signing by Representatives if
                              the wording of the resolution and statement is identical in each copy. A
                              Representative can provide a copy of their signed document by email or
                              other electronic means.
                          (c) The resolution is passed when the last Representative signs.

8.9 Conflicts             (a) Each Core and Affiliate Council and LfWSEQ Regional Coordinator will use
                              reasonable endeavours to procure that it and its Representative will act
                              consistently with the ToR and in furtherance of the Objectives when
                              participating in the LfWSEQ Steering Committee.
                          (b) This clause applies if a Core or Affiliate Council or the LfWSEQ Regional
                              Coordinator or their Representative has an interest or may benefit (whether
                              directly or indirectly) in any contract or arrangement to be entered into by, or
                              for, LfWSEQ, or any other matter before the Steering Committee (including
                              benefiting by exercising any voting or other discretionary right or power under
                              the ToR), other than its interest in, and benefit from, implementing the ToR
                              and furthering the Objectives. A Conflicting Interest includes a perceived
                              Conflicting Interest. Any such interest or benefit is a Conflicting Interest.




     LfWSEQ Terms of Reference 2020-2023                                                                   -7-