REVISED POLICY GUIDELINES- PRIVATE LAND CONSERVATION PARTNERSHIPS · Policy Guideline - Private Land Conservation Partnerships Final with attachments

                     (c) The Core or Affiliate Council or the LfWSEQ Regional Coordinator or their
                         Representative which has the Conflicting Interest is the "Conflicted Party".
                         The following procedures apply to manage any Conflicting Interest:
                         • Representatives - If the Conflicted Party is a Representative of a Council
                            or a Representative of the LfWSEQ Regional Coordinator, they must
                            disclose the Conflicting Interest to their appointing Core or Affiliate
                            Council or the LfWSEQ Regional Coordinator (as the case may be) as
                            soon as it becomes aware of the Conflicting Interest. The Core or Affiliate
                            Council or the LfWSEQ Regional Coordinator who receives notice of the
                            Conflicting Interest (as the case may be), must give written notice to
                            each other Representative, the Chair and the Deputy Chair, detailing the
                            Conflicting Interest as soon as it becomes aware of the Conflict Interest.
                         • Regional Coordinator - If the Conflicted Party is the LfWSEQ Regional
                            Coordinator, they must disclose the Conflicting Interest to each Core and
                            Affiliate Council Representative, the Chair and Deputy Chair as soon as
                            it becomes aware of the Conflicting Interest.
                         • Councils - If the Conflicted Party is a Council, they must give written
                            notice detailing the Conflicting Interest to each other Core and Affiliate
                            Council Representative, the Chair and Deputy Chair as soon as it
                            becomes aware of the Conflicting Interest. The notice is to be given by
                            the Conflicted Council’s Representative to each other Representative
                            and copied to the Secretary.
                         • The Conflicted Party (or where it is a Council or LfWSEQ Regional
                            Coordinator – their Representative):
                             - Is not entitled to be counted in establishing a quorum for a meeting
                                  at which any resolution concerning the Conflicting Interest is to be
                                  voted on.
                             - Is not entitled to vote on any resolution concerning the Conflicting
                                  Interest.
                             - Is not entitled to sign a circulating resolution concerning the
                                  Conflicting Interest.
                             - Is not to be present when the LfWSEQ Steering Committee
                                  considers the Conflicting Interest.
                             - Is not entitled to take part in a decision of the LfWSEQ Steering
                                  Committee regarding the Conflicting Interest.
                             - Is not to be present when the LfWSEQ Steering Committee is
                                  considering whether to give a business direction to the Conflicting
                                  Interest.
                             - Is not to take part in making the decision about giving the direction to
                                  the Conflicting Interest.
                         • If the Conflicting Interest rests with a Conflicted Council or Conflicted
                            Representative, the Secretary shall record the declaration of the
                            Conflicting Interest and associated actions in the meeting minutes and in
                            the register of Conflicting Interests held by the Host Council.
                         • If the Conflicting Interest rests with the Conflicted Regional Coordinator,
                            the Chair or Deputy Chair or any other Core Council Representative
                            nominated by the Steering Committee will record the Conflicting Interests
                            and associated actions and will circulate these to all Core and Affiliate
                            Council Representatives no later than 10 Business Days after the
                            meeting, and shall record the declaration of the Conflicting Interesting in
                            the register of Conflicting Interests held by the Host Council.
                         • The LfWSEQ Steering Committee will ensure that any desirable
                            additional procedures are put in place to ensure confidentiality, good
                            governance and probity is maintained in respect of the Conflicting
                            Interest. The additional procedures can include excluding the Conflicted




LfWSEQ Terms of Reference 2020-2023                                                                -8-