2016-12-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                              12 DECEMBER 2016


Bankers Undertaking – from the Contractors Bank providing assurance that the tenderer can
undertake the financial commitments of the Contract.

AEC Group Ltd also undertook a review of the contractor’s financial capacity to undertake the
contract with risk levels deemed acceptable.

Consultation

External Consultation - Community & Stakeholder

During the development of the Waste Management Tender the following external consultation
was undertaken.
 Noosa Community Jury – as a preliminary step in preparation for the next contract the
   Community Jury was engaged to review the question, “How does Council reduce organic
   waste to landfill” and recommendations made to Council.
 Department of Environment and Heritage Protection – Requested for advice on the legalities
   of the additional garden waste service.
 Ian Christensen – Consultancy regarding the impact of including a garden waste service at
   unit accommodation.
 Unitywater - Investigation of opportunities to reduce carbon and work jointly with Council to
   promote waste diversion and treatment of organic waste.
 Intelligas – Investigating the potential use of Landfill Gas as a source of power for waste
   collection vehicles.
 King and Company – Legal advice on the tender documents and draft contract.
 Local Buy Pty Ltd – Provided technical support in the development of tender documents and
   financial support for the engagement of Probity Auditor, Legal Advice from King and
   Company, tender advertising and facilitated the letting of tenders through the Local Buy
   procurement system.
 Crowe Horwath – Provided probity auditor services for the tendering process.
 Rolfe Perry and Associates Pty Ltd – Conducted an audit and reporting on the volume of food
   waste in the garden waste bins during the limited food waste trial in October/November 2016.
 AEC Group Ltd – Preparation of a submission to the ACCC regarding the proposed additional
   garden waste service seeking an opinion on anti-competitive behaviour by Council, if it
   implemented the proposed Garden Waste Service.
 AEC Group Ltd – Review of the tender scoring and financial analysis of the results to ensure
   that the factors included in the tender for rise and fall over the 7 year period (fuel and oil,
   labour price and Consumer Price index do not change the relativity of tender scores over the
   term of the Contract that would make a difference to the recommendation.
 Ipswich City Council – Discussions on their limited food waste included in the optional
   fortnightly garden waste service under taken by Ipswich City Council. They have similar
   experience to Noosa and have allowed the limited inclusion of non-putrescible food waste in
   their fortnightly garden waste bin for 12,000 residents. They use ventilated bins for garden
   waste with an air hole in the lid. Their garden waste is sent to a composting facility rather than
   simple mulching.
 Preliminary negotiations with Kunda Park cardboard recycling facility and verbal agreement to
   accept delivered cardboard from Noosa Council. There will need to be a formal agreement
   when the successful contract or is known. The proposal was also discussed with Visy
   Recycling who verbally supported the proposal as bulk cardboard creates operational
   difficulties with the MRF operation at Bli Bli.




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