SERVICES & ORGANISATION COMMITTEE MEETING MINUTES DATED 7 OCTOBER 2025 · 2025-10-07 Services & Organisation Committee Minutes

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                   7 OCTOBER 2025


      Cr Jessica Phillips returned to the meeting.

      Cr Amelia Lorentson returned to the meeting.



7.3   REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF TREE MANAGEMENT
      AND MAINTENANCE SERVICES - RP25083
      Committee Recommendation
      Moved:             Cr Karen Finzel
      Seconded:          Cr Frank Wilkie
      That Council note the report by the Parks and Streetscapes Coordinator to the Services &
      Organisation Committee Meeting dated 7 October 2025 and
      A. Approve the award of Contract No. RP25083 for the Register of Pre-qualified Suppliers
         (ROPS) for the Provision of Tree Management and Maintenance Services for a period
         of two (2) years commencing 1 November 2025 to the suppliers listed in Attachment 1
         of the report.
      B. Delegate to the Chief Executive Officer (CEO) the power to negotiate, finalise, execute
         and do all things necessary to administer the Contract on behalf of Council.
      C. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the
         option to extend the contract, at the expiry of initial term, for a further two (2) terms of up
         to twenty-four (24) months each ending on 31 October 2031.
      D. Authorise the CEO to approve the addition of new suppliers to Contract No. RP25083 –
         ROPS for Provision of Tree Management and Maintenance Services as a result of an
         advertised refresh at the discretion of Council.

      Carried.
      For:              Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank
                        Wilkie
      Against:          None



7.4   2025-2026 OUT OF ROUND COMMUNITY GRANT APPLICATION FOR A THREE-
      YEAR COMMUNITY ALLIANCE AGREEMENT
      Committee Recommendation
      Moved:             Cr Nicola Wilson
      Seconded:          Cr Jessica Phillips
      That Council
      A. Note the report by the Community Development Coordinator to the General Committee
         Meeting dated 7 October 2025; and
      B. Approve the out-of-round Community Grant application from the Tewantin Heritage and
         Historical Society for a Three-Year Community Alliance Agreement to the value of
         $6,727.18, commencing 2025-26.

      Carried.
      For:              Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank
                        Wilkie
      Against:          None