2015-12-08 Planning and Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA   8 DECEMBER 2015




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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                                        8 DECEMBER 2015

     List the key deliverables of the Project (refer Attachment 3 Breakdown of Project Stages table for more detail)
     Stage 1: Preparation (prior to project commencement)
         e   Data & studies to inform the new planning scheme.
         e   Project brief/plan including identified resources, budget estimates & timeline.
         e   Recruitment of project team & appropriate office accommodation.
         e   Draft Community Engagement (CE) Plan (to be finalised and refined as the project moves through each Stage).
     Stage 2: Initial Consultation
         e   Directions Paper on general position and philosophies.
         e   Stakeholder engagement (internal work areas, DILGP, Councillors)
         e   Council endorsement.
         e   Community engagement.
         e   Initial State Interests Review.
     Stage 3: Planning Scheme Preparation
         e   Draft planning scheme
         e   Steering committee established with regular meeting schedule.
         e   Peer review as required.
         e   Planning system (eg. ePlan) investigation & configuration.
     Stage 4: State Interest Review
         e   Council endorsement.
         e   Ministerial State Interest Review.
         e   Council endorsement of revised planning scheme depending on Ministerial feedback.
     Stage 5: Public consultation and adoption of planning scheme
         e   Community engagement.
         e   Analysis of submissions from CE process.
         e   Council endorsement of amended draft planning scheme dependent on CE submissions.
         e   Ministerial approvals.
         e   New scheme adoption.
     Stage 6: Finalisation, Launch & Review
         e   Planning system data population and system go-live.
         e   Design & publish planning scheme.
         e   CE update/ Launch of new planning scheme.
         e   Debrief, lessons learnt & project finalisation report.
         e   Training sessions for relevant staff.

     What is the impact to the business of not proceeding?
         e   Existing planning scheme will lack long term vision and direction for the community.
         e   Outdated planning scheme which no longer reflects community needs, best practice or Council policy position.
         e   No further amendments to the existing planning scheme are likely to be approved by the Minister.
         e   Minister can instruct us to make a new planning scheme or even have one made by a consultant at our expense.
     Assumptions and Dependencies impacting the Project
     Assumptions:
         e   Adequate resources and budget to complete the project in a timely manner.
         e   Timeframes will be dependent on resources and external factors such as state elections**, legislation changes*, new
             version of Queensland Planning Provisions (QPP) drafting template, SEQ Regional Plan, etc.

     * Planning Legislation is currently under review. Timeframes and legislation references will be updated when new legislation and guidelines are in place.
     ** State elections could fall in (or before) February 2018 — this has the potential to prolong the State Interest Review process as the government moves into
     caretaker mode. Council election will be held in March 2020 which should allow for completion of the planning scheme prior to Council election, however,
     this could be impacted by delays from the State elections.

      2o0f8   1. Project Brief - New Noosa Planning Scheme v1.1

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