2015-12-08 Planning and Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA   8 DECEMBER 2015




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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                                       8 DECEMBER 2015

     Dependencies:
         e   Visioning, principles, planning studies and other supporting documentation completed in time for commencement of
             drafting.
         e   State Government processes, requirements and legislation changes.

     Resource Requirements
     Staffing:
     For the duration of the development of the new planning scheme the following level of staffing will be required.
     All new positions will be recruited on a fixed term basis.
         e   Mapping (GIS) officer (L6) — 1 FTE for duration of the project.
             A dedicated GIS Officer is required to provide expert advice, analysis and reporting of GIS related information and to
             accurately inform Council and manage the GIS needs associated with preparing a new planning scheme. This
             position will also be required to develop software and systems to improve/align data management systems and
             associated processes for the collection, recording and reporting of land use related information, using GIS, database
             and other technologies.
         e   3.5 FTE Planners.
                 o   1FTE=L7 Project Manager (incl. overall management and responsibility for the planning scheme project)
                 o   1.5 FTE =2-xL7 existing part time Principal Strategic Planners (note: the Principal Strategic Planners will
                    continue to be called upon for operational Council strategic planning matters and have therefore 75% of
                    employee costs have been apportioned to supporting the new planning scheme).
                 o   1FTE=L6 Planner or portion of time DA planner seconded to assist with planning scheme.
            The Planners will be responsible for:
                —   the development of integrated land use planning policy and strategy consistent with Council's Policy
                    Framework, which reflects Council’s vision and which is accepted by the community, other Branches,
                    Departments and State Government agencies.
                —   preparation of best practice strategic planning policy for key components of land use including housing,
                    retail, commercial, industrial, rural and community sectors.
                —   innovative approaches for strategic planning that integrate planning, environmental, economic, engineering
                    and community considerations to ensure organisational sustainability and a high standard of quality service.
         e   Administration Officer (L3) — 1 FTE for the duration of the project.
             A dedicated Administration Officer is required to provide administrative support to the planning scheme project in
             order to ensure the timely allocation of resources and expertise and meet the timeframes allocated to the project.

     The Mapping (GIS) officer will need to commence early in 2016 to undertake data management tasks and back end
     processes prior to commencing production of maps for the planning scheme. The position will report to one of the existing
     Principal Strategic Planners until data management tasks are complete (or handed over to the Project Manager).
     Recruitment for the GIS Officer has commenced and should be completed by mid-December 2015, with a start date of 1
     February 2016.
     The Project Manager will also need to commence early in 2016. Recruitment of the Project Manager position will need to
     commence in January 2016 with an anticipated start date of 4 April 2016.
     Recruitment and appointment of the Planner and Administration Officer will need to commence around April 2016 and be
     finalised before the end of the 2015/16 financial year.
     Refer structure chart (Attachment 2) and timeline (Attachment 3).

     Consultants:
     Engineering officer/ consultant (full time 3 months during drafting of new planning scheme)
     Peer review (planner and expert individuals) — estimate 6 experts in varying areas engaged approximately 4 times
     throughout planning scheme preparation. This provides an element of quality control to the planning scheme development
     process.

     Other:
     Graphic designer and printing (as required)
     Photography (purchase of images — as required)

      3of8    1. Project Brief - New Noosa Planning Scheme v1.1

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