Meeting minutes

ORDINARY MEETING | 15 OCTOBER 2026


     C. Authorise the CEO to make minor amendments/corrections to the Alliance
        Agreement 2026-2029 if required prior to execution;
     D. Note that any future funding contribution will be determined at annual budget
        considerations;
     E. Appoint Cr Brian Stockwell to act as observer on the ZEN Inc board;
     F. Note the Annual report (2025) and EV & Electrify Everything Expo Report (2026)
        delivered by ZEN Inc as at Attachment 7 and 10 to this report; and
     G. Note ZEN Inc’s strategic plan (Attachments 8 and 9) that sets the direction of the
        organisation for the next three years and the Annual Operational Plan
        (Attachments 2 and 3) that includes targets and KPIs for the 2026/27 financial
        year.


     Amendment No. 1
     Moved:            Cr Karen Finzel
     Seconded:         Cr Tom Wegener
     Amend Item B to include the following:
     1. Amend the Alliance Agreement (Attachment 1) by inserting a new clause 9.3:
     9.3 Performance measurement and community benefit
      a) Each Annual Operational Plan must include a measurable target for each KPI, or
     a commitment to establish a baseline where none exists. Council will confirm which
     KPIs require targets when assessing the plan under clause 8.1(e);
      b) ZEN Inc must undertake a community survey at least once every two years, with
     the first completed by the first Annual Report under this Agreement, measuring
     awareness of, and ZEN Inc’s influence on, renewable energy, electrification, and
     emissions reduction outcomes in the Noosa Shire. Council will support survey design
     to ensure alignment with the Climate Change Response Plan;
      c) ZEN Inc must achieve a minimum Co-contribution Ratio of 1:1 in each financial
     year including both cash and in-kind contributions and must report that ratio in its
     Annual Report. Council and ZEN Inc will agree a methodology for valuing and
     reporting volunteer and professional in-kind contributions; and
      d) Where ZEN Inc is unable to meet a requirement of this clause in each reporting
     period, it must report the reason and the steps proposed to address it. Non-
     achievement of the Co-contribution Ratio is a matter for Council’s consideration under
     clause 6.2 and does not of itself constitute a breach of this Agreement.
     Carried.
     For:              Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Brian
                       Stockwell, Cr Tom Wegener, Cr Nicola Wilson
     Against:          None

     Amendment No. 2
     Moved:           Cr Nicola Wilson
     Seconded:        Cr Jessica Phillips
     Include an Item H that reads:
     H. Require ZEN Inc to provide a statement that ZEN Inc is solvent as at October 2026;
     Carried.
     For:             Cr Frank Wilkie, Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola
                      Wilson
     Against:         Cr Brian Stockwell, Cr Tom Wegener




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