2022-05-16 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                           16 MAY 2022


    Program Funding          Comments                                         Amount            Funding
                                                                                                Source
    REPA – Recovery          Cash advance to assist Council. The              $1,000,000        DRFA
    funding                  actual costs need to be acquitted against
                             the MARS application due 30 September
                             2022

    REPA – Clean-up                                                           $30,000,000       DRFA
    funding                                                                   (Share across
                                                                              nominated
                                                                              LGAs)

    REPA Cat B               Reconstruction works to recover essential        Estimated         DRFA
                             assets to prior standard. The list is still in   $20,000,000 -
                             progress, but the latest listing can be          $30,000,000
                             found in the Appendix.
                                QRA are aware of this value and are
                                 encouraging the consultant and
                                 Council to continue work towards
                                 submission.

    REPA Cat D               Work that improves resilience to the             Yet to be         DRFA
                             community.                                       determined
                                Funding has not yet been approved
                                 but funding has been made available
                                 in every other prior disaster.

    Consultant Fees          Erscon Engineering Consultants to lead           Not to exceed     DRFA
                             Council activities related to reconstruction,    $2,000,000
                             resilience, and betterment.

    Consultant Submission    Erscon Engineering Consultants to lead           Not to exceed     Council
    Preparation              Council submission and acquittal of cost         $100,000
                             recovery for reconstruction, resilience, and
                             betterment.

    Estimated Budget required to be funded by Council                         $100,000


   Note that the Consultant Submission Preparation is the only element that the DRFA will not
   fund. However, this activity is a key attribute for Council to ensure maximum opportunity to
   recover cost of reconstruction, resilience and betterment. Having the consultant undertake
   this work based on their prior experience and knowledge of approved projects with QRA
   increases this opportunity. The $100,000 represents good value on the following basis:
   a.    A cost of $100,000 to recover this cost represents a value for money outcome for
         Council as it equates to only 0.03% - 0.05% of the total estimated cost of $20,000,000
         - $30,000,00.
   b.    Erscon are experienced at working using acceptable methods that ensure actions that
         crossover between submission work and investigation are suitably allocated.
         Example includes where Erscon are investigating a site and possible plan, they will
         take necessary photos to help develop the scope (cost recoverable from DRFA).
         These photos are then required for the submission but as they were sourced during
         investigation they are reused and therefore are not allocated to preparation cost, saving
         contribution towards the $100,000 Council expense.
   As this is resulting from a disaster, there was no budget allocated to fund this engineer project
   management work.
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