2022-05-16 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                             16 MAY 2022


   All scope above is recoverable using the DRFA, except the QRA submission preparation.
   The consultant has offered a capped fee of $100,000 to execute this work and it will be
   costed based on the approved rate card and actual hours.
   The contract is based on a schedule of rates methodology and only actual work and
   authorised expenses will be invoiced. This is a typical contract methodology for works such
   as these. The sites are still in identification phase and each site has varying treatment plans
   of varying cost. This is supported by the DRFA process where QRA approve Council project
   budget based on an estimated value (EV) and then require reporting monthly to track
   variances through to the final acquittal stage in September 2024.
   The reconstruction project consists of the following stages:
           Stage               Description            Timing         Status      Forecast      Cost to Date
                                                                                   Cost
    Counter Disaster       Establishing and         Feb 2022 –        65%           n/a         $123,052.50
    Operations and         leading execution of     Sept 2022
    Emergency Works        protocols to improve
                           recovery of costs

    Urgent action for      Coordination of          April 2022 –      50%                         Not to
    high value, high       necessary                 June 2022                                    exceed
    risk sites (HVHR)      engineering                                                           $180,000
                           assessment for sites
                           such as Black
                           Mountain Rd
                           landslip

    REPA – Cat B/D         Planning, Design         April 2022 –       0%         Not to       For Approval
    Planning & Design      and costing in            Mar 2023                     exceed
                           preparation of                                       $2,000,000
                           submission to QRA

    Reconstruction         All necessary work       June 2022 –        0%                      For Approval
    work                   to return/improve         June 2024
                           asset to standard

    QRA Submission         Data collation and       May 2022 –         0%        $100,000      For Approval
    preparation            lodgement of             June 2024
                           application

    Total to Date to not exceed                                                                $303,052.50*

    Total for this request                                                      $2,100,000
   *Engagement of Erscon for the Emergency component of works was also under Section 234 of the LG Regulation
   2012.

   2.    Budget
   The majority of this project will be funded by the DRFA. The table below outlines what
   DRFA has funded to date as well as forecast funding.

    Program Funding             Comments                                        Amount            Funding
                                                                                                  Source
    Disaster operations and     Cash advance to assist Council cash flow        $1,000,000        DRFA
    Emergency works             for the. This needs to be acquitted against
                                the MARS application due 30 September
                                2022



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