2021-02-09 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                         9 FEBRUARY 2021


As this option proposes using a smaller vehicle, capital outlay costs and annual operational costs
would decrease. Market research and detailed project scoping have estimated a total capital
project budget of approximately $630,000 is required for the proposed hybrid model covering the
new vehicle, kiosks, kiosk shelters, utilities, new signage and ancillary project cost. Total capital
costs would be confirmed during the procurement process. Due to a significant decrease in fleet
costs, the annual operational costs for this model would be reduced to approximately $260,000,
potentially saving $70,000 per annum. Final costing would be determined through the
procurement processes.
An electric vehicle may also be an option, depending on capability to meet service requirements.
This option will also be explored as part of the procurement process. It is anticipated that an
electric option would attract additional costs which may exceed the $700,000 allocated in the
Capital Works 2020/21 program to fund the Mobile Library replacement project.

 Pros                                                      Cons

 Higher return on investment – increased service           Potential negative community response to
 offering at a reduced cost                                downsized vehicle & collection

 Increased cost efficiencies – reduced capital costs       Change management associated with introduction
 and operational fleet costs                               of emerging technology (kiosks)

 Increase use and flexibility of vehicle – e.g. visiting   No wheelchair access into vehicle however the
 other locations, organisations and events                 alfresco area will provide ease of access to staff
                                                           and collections

 Increase access to library collection to 24/7 in two
 high use locations

 Maintain opportunity for people to connect through
 library visits in community

 Limited staffing challenges – more staff will be able
 to drive vehicle (Heavy Combination license not
 required)
 Reduced legislative requirements and
 responsibilities (National Heavy Vehicle
 Legislation)
 Potential for shared Council use of vehicle –
 increasing collaborations & value of asset

 Potential to include renewable power energy
 elements – i.e. solar panels


Option 3 Specifications
Proposed Vehicle
A specially manufactured light-rigid vehicle with library specific fit-out, holding approximately
2,500 library items. The vehicle would be required to have air-conditioning, two nearside entry
and exits, internal windows, LED lighting, a small staff desk with folding seat for customers, and
an alfresco area with external roller door library display shelving which will be covered by a
powered awning. Solar panels are an optional addition, which would provide enough solar power
to operate the vehicle for 2-4 hours.




                                                                                              Page 11 of 100