2019-12-16 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                16 DECEMBER 2019


9.    Risks & Opportunities
                    RISKS                                                MITIGATION
 Finance
 Council request for scope increases.              This is to be mitigated through the Capital Works Project
                                                   Control Group and Capital Works Executive management
                                                   and limitation of client requested scope variations.
 Scope    changes   once    construction           Council acceptance of scope as awarded with intention of
 commences and project becomes publically          not increasing scope.
 visible.
 Geotechnical conditions give rise           for   Previous geotechnical investigations have been
 contractor claiming variation costs.              considered and allowance for adverse latent conditions is
                                                   included in the contingency.
 Contractor claims for variations based on         As above, this has been mitigated through the lump sum
 costs for environmental impact mitigation         procurement method.
 exceeds allowances.
 Clashes with underground services give rise       All known underground services have been located, and
 for contractor claiming variation costs.          necessary relocation included in scope of works. Scope
                                                   has been limited to placement of new infrastructure within
                                                   existing infrastructure envelopes.
 Contingency amount being insufficient             This risk may be mitigated through the adoption of further
                                                   value engineering to occur during the construction phase
                                                   process.
 Program
 There is the potential that the project is        The contractor is required to include “wet weather”
 delayed due to wet weather                        allowances into their schedule.
 Construction takes longer due to site being       In the event of delays the contractor is able to mobilise
 more constrained than allowed.                    additional equipment at no additional cost to bring program
                                                   on track.
 Resource risk                                     Hall Contracting have nominated a capable team and
                                                   combining two work fronts at one time reduces the
                                                   resourcing risks to this project. The appointment of an
                                                   internal superintendent mitigates the resourcing risk for
                                                   Council.
 Safety
 This is a high risk project due to proximity to   Prior to construction commencing, work place health and
 traffic and pedestrians.                          safety and pedestrian and traffic management plans will be
                                                   required to be submitted to Council for review. Regular
                                                   audits on contractor compliance with these approved plans
                                                   will be undertaken by Council throughout construction.
 Environmental Harm
 There is risk that the works do impact on         Council has engaged an independent arborist to ensure
 existing mature vegetation.                       that mature trees are protected and the construction
                                                   methodology to ensure impacts are minimised
 Risk of spills from materials.                    Contractors are required to have an environment
                                                   management plan which will be reviewed and approved by
                                                   Council prior to commencement.
 Sediment and erosion control                      Contractor is required to prepare and implement a certified
                                                   Erosion and Sediment Control Plan. Works methodology
                                                   will be applied that minimises the duration/extent of
                                                   exposed areas.
 Scope and Quality
 Risk of not meeting project objectives            To be managed through Council staff ensuring the original
                                                   design and specifications are met.

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