2015-11-10 Infrastructure & Services Committee Agenda

INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT                                                 10 NOVEMBER 2015


3                        REGISTER OF PREQUALIFIED SUPPLIERS FOR SUPPLY AND DELIVERY OF PRE
                         MIX CONCRETE
DOCUMENT INFORM AT ION




Author                               Civil Operations Manager, Allan Hull
                                     Planning & Infrastructure
Index                                ECM / Project & Contract / 1516T013 Register of Pre-Qualified Suppliers
                                     for Supply and Delivery of Premix Concrete
                                     ECM / Subject / Contracting / Roads Construction
Attachments                          1.    Zone areas for Supply and Delivery of Pre-mix Concrete
                                     2.    Final Evaluation Worksheet


EXECUTIVE SUMMARY
Not Applicable

RECOMMENDATION
That Council note the report by the Civil Operations Manager to the Infrastructure & Services
Committee Meeting dated 10 November 2015 and:
A.                       Approve the establishment of a register of prequalified suppliers (RPQS) for a period of 3 years
                         commencing 20 November 2015 for the supply and delivery of premix concrete which includes
                         the following suppliers:
                         1.    Boral Resources (QLD) Pty Ltd t/as Boral Construction Materials & Cement for Part A and
                               Part B; and
                         2.    Noosa Minimix for Part B; and
B.                       Subject to satisfactory performance by the suppliers, authorise the CEO to approve options to
                         extend the RPQS at the expiry of the first 3 year term and annually thereafter, for a further term
                         of 12 months, up to a maximum of 3 x twelve month extensions ending 19 November 2021.


REPORT
Council’s annual expenditure on the supply and delivery of premix concrete is approximately
$100,000 and over the period of the Arrangement will exceed $200,000 and warrants the
establishment of a register of prequalified suppliers (RPQS). The RPQS will ensure that compliance
with the Local Government Act 2009 and Local Government Regulation 2012 is maintained.

Council invited tenders for establishment of the RPQS for the Supply and Delivery of Premix Concrete
via LG Tender Box, and advertised the tender in the Sunshine Coast Daily on 15 August 2015 and the
Noosa News on 18 August 2015. The term of this Arrangement is for an initial period of three (3)
years with options to extend for a further three terms of twelve months each.

The tender documents were downloaded 8 times and a total of 2 responses were received.
Submissions were evaluated by a panel under probity in accordance with the following evaluation
criteria:
      Price                                             Environment and Sustainability
      Track Record / Experience Capability and          Contribution to Local Economy
       Capacity
      Health & Safey

Council’s capital works programmes, and varying demand due to maintenance activities, will comprise
the volume of product required under this arrangement to be established in two parts:
a)    Part A – Capital Works Projects (including major maintenance) with a minimum of 3m 3 per
      delivery.
b)    Part B – Maintenance and operational works with a minimum of 0.4m3 per delivery.



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