Meeting minutes

ORDINARY MEETING MINUTES                                                       17 OCTOBER 2024


                           1.    Up to 15 minutes will be allocated per deputation at each Meeting
                                for members of the community to present deputations. A maximum
                                of 3 deputations per meeting are allowed.
                        3. The applicant must provide Council with the deputation topic and
                           background material, whereby the CEO, on receiving an application
                           for the deputation, shall notify the Chairperson who, in conjunction with
                           the CEO, shall determine whether the deputation may be heard. The
                           CEO shall inform the applicant of the determination in writing.
                       5. Four deputations per calendar year by the same applicant/group will be
                           allowed.
                       6. Deputations should primarily, but not exclusively, pertain to matters
                      relevant to local government or the community.
                      10. Deputations will be recorded and form part of the recording that is
                      uploaded and available to the Community on Council’s website however
                      noting that the applicant presenting will remain off camera.
                 D.    Repeal current Public Question Time Guideline (adopted on 17 October
                      2019) and adopt the revised Public Question Time Procedure, provided at
                      Attachment 4, subject to the wording in item 9 to be amended to read:
                       “The applicant (or their proxy) must be present at the meeting for their
                      question to be heard and shall follow the direction of the Chairperson;”
                 E.   Adopt the revised Councillor Investigation Policy (Attachment 5) and repeal
                      current Councillor Investigation Policy (adopted on 19 November 2020)


                 The following are the final attachments endorsed by this resolution:
                     2024-10-17 Attachment 2 to the OM Minutes Draft Standing Orders for
                         Council Meetings Policy_Tracked changes (2) FINAL
                     2024-10-17 Attachment 3 to OM the Minutes Draft Council Procedure -
                         Petitions FINAL
                     2024-10-17 Attachment 4 to the OM Minutes Draft Council Procedure -
                         Deputations_Tracked changes FINAL
                     2024-10-17 Attachment 5 to the OM Minutes Draft Council Procedure -
                         Public Question Time FINAL
                     2024-10-17 Attachment 6 to the OM Minutes Draft Councillor Investigation
                         Policy (1) (1) FINAL

                 Carried unanimously.




10.       CLOSED SESSION

          Nil.




11.       PUBLIC QUESTION TIME