2021-11-15 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                               15 NOVEMBER 2021


   8    CONTRACT NO T000048 TRAFFIC CONTROL SERVICES - TENDER AWARD

   Author             Acting Civil Operations Manager, Bryan O’Connor
                      Infrastructure Services Department

   Index              ECM / Subject / Contracting / Road Construction
                      ECM / Project & Contract / T000048 Traffic Control Services / Reports
                      to Council

   Attachments        1.    Evaluation Spreadsheet

   EXECUTIVE SUMMARY
       This report provides a tender evaluation summary and recommendation for the tender
        award for the external supply of traffic control services utilising a schedule of rates.
       The current contract for traffic control services is due to expire on 21 November 2021.
       In accordance with Council procurement policy and procedure, an Invitation to Tender
        (ITT) was initiated and attracted 11 responses with 10 considered compliant for further
        assessment.
       The tender evaluation panel completed the evaluation process and considered the
        tender submitted by Traffic Management People Pty Ltd ATF the Abrahamson Family
        Trust t/as Traffic Management People to be the most advantageous to Council.
       However, prior to consideration for award at Council’s Ordinary Meeting of 21 October
        2021, Traffic Management People Pty Ltd advised Council that it had sold its traffic
        management business to a new entity, Traffic Management People No.2 Pty Ltd, and
        that it had transferred all of its personnel, operations and offices to the new entity.
       As such, at Council’s Ordinary Meeting of 21 October 2021, Council resolved to defer
        the tender award to enable the CEO to provide advice at a future Council meeting
        regarding finalising this tender.
       Council’s Procurement Team reviewed the tender as a result of the circumstances above
        and subsequently formed the view that the tender from Traffic Management People Pty
        Ltd ATF the Abrahamson Family Trust t/as Traffic Management People could not be
        accepted (as that entity could no longer provide the services as tendered) and that the
        new entity Traffic Management People No.2 Pty Ltd could not be considered under this
        tender process as it had not submitted a tender.
       Subsequently the tender evaluation panel reconvened to consider its initial
        recommendation in light of the above, and as a result the panel concluded that, of the
        submitted tenders capable of acceptance, the tender from Verifact Traffic Pty Ltd was
        the most advantageous to Council, presenting the best value for money.

   RECOMMENDATION
   That Council note the report by the Acting Civil Operations Manager to the General Committee
   Meeting dated 15 November 2021, and
   A.       Award Contract No. T000048 for the provision of Traffic Control Services to Verifact
            Traffic Pty Ltd for a period of two (2) years commencing on 22 November 2021; and
   B.       Subject to satisfactory performance by Verifact Traffic Pty Ltd, authorise the CEO to
            approve the options to extend the contract at the expiry of the first two (2) year term for
            a further three (3) terms of up to 12 months each ending 21 November 2026.



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