2021-11-15 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                15 NOVEMBER 2021


   REPORT
   1.      Background
   Council’s annual expenditure for traffic control services in 2020 was $738,999, while in the six
   months to 30 June 2021 it was $402,666. The current contract for these services is scheduled
   to expire on 21 November 2021.
   In accordance with Part 3 of the Local Government Regulations and Council Procurement
   Policy, Council invited written tenders for the provision of traffic control services. The invitation
   to tender was issued as a schedule of rates contract for an initial contract term of two (2) years,
   plus three (3) extra terms of up to twelve (12) months at Council’s sole discretion.
   Council invited written tenders via the Council VendorPanel e-portal on 2 June 2021 and
   advertised the tender within the Noosa Today publication on 4 June 2021, with responses
   closing on 24 June 2021.
   Eleven (11) responses were received within the VendorPanel e-portal from the following
   suppliers in alphabetical order:
          Aaction Traffic Control Pty Ltd
          Altus Traffic Pty Ltd
          East Coast Traffic Controllers Pty Ltd
          Guardrite Security and Traffic Management (Qld) Pty Ltd
          Schramm Group Pty Ltd
          The Traffic Design Company Pty Ltd
          Traffex Australia Pty Ltd
          Traffic Management People
          Traffic Qld Pty Ltd
          Verifact Traffic Pty Ltd
          Warp Qld Pty Ltd
   An initial compliance review was performed by the Procurement Unit of each of the responses
   to ensure responses met the minimum tender requirements. Warp Qld Pty Ltd did not provide
   a response via Council’s response documentation and therefore was deemed non-conforming,
   leaving ten (10) conforming submissions for evaluation.

   2.      Tender Evaluation
   The conforming tenderers were evaluated using the Council’s Weighted Attribute Evaluation
   spreadsheet against the following evaluation criteria and weightings:

        Criteria                                         Weighting
        Price                                            35%
        Capability & Resourcing                          10%
        Contract Experience & Capacity                   10%
        Quality                                          5%
        Methodology                                      10%
        Health & Safety                                  15%
        Environment & Sustainability                     5%
        Contribution to Local Economy                    10%

   The evaluation was conducted by the Evaluation Panel that consisted of the following
   members of staff:
      Works Maintenance Coordinator (Contract Administrator)
      Civil Operations: Maintenance Planning Coordinator
      Technical Officer - Parks and Gardens
      Workplace Health and Safety Advisor (Safety Only)
      Technical Officer Civil Operations

                                                                                      Page 35 of 58