2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap

Dependencies with other Road-Map Initiatives:
         Covers all Road-Map initiatives.
Potential Benefits:
The Road-Map will provide clear guidance on the activities to be delivered under Council’s asset
management improvement program, reference to ISO 55000 requirements, scope, resourcing
requirements and benefits. The Road-Map will also provide the baseline on which programme
progress and benefits achievement will be measured.
Scope of Work:
  Task    Task Description                       Resources        Approx.    Delivery    Deliverable /
  No.                                                             Duration   Timeframe   Outcome
  1       Complete the Asset Management               CH2M         1 month   Short       Improvement
          Improvement Road-Map for Noosa                                                 Road-Map
          Council
  2       Draft and finalise Asset Management         CH2M         2 weeks   Short       Improvement
          Improvement Road-Map Report                                                    Road-Map Report



Refine Asset Management Governance Arrangements
Description of the Initiative:
The asset management gap analysis highlighted that Council has an active and engaged Steering
Team, providing guidance and decision-making on matters related to asset management
development. This analysis also noted that there was evidence to suggest a strong correlation
between staff understanding of Council’s asset management status and how closely linked,
organisationally, these staff were to Steering Team members.
The establishment and clear documentation of an asset management governance structure that
clarifies and builds on the good work already done by the Steering Team would be relatively simple
to achieve and yield significant benefits. It would not only strengthen asset management decision-
making, but also ensure a one-Council approach to asset management into the future. In addition, it
would define a two-way path of communication between the Steering team and the majority of
Council staff.
The proposed governance structure should be clearly documented and include roles and
responsibility statements for all key players in the structure. Consideration should also be given to
documenting the method of capture and communication of asset management issues and decisions
made. The agreed governance structure and support mechanisms should meet all of the pre-existing
corporate governance policies and procedures already established at Council.
Council Lead(s)
Asset Planning Co-ordinator, Asset Management Steering Team, NSC Management Team
Interfaces with existing Council Initiatives:
         Mobility Project:          Provides a mechanism for guidance / approval of future additional
                                    Project scope.
         Asset Condition            Ensures consistency of the condition data collected and ultimately,
         Assessment Projects        alignment with the Asset Information Strategy.




                                         ASSET MANAGEMENT ROAD-MAP REPORT                                13